About Us

At Catholic Schools Broken Bay, our Vision is to provide ‘Authentic, professional Catholic education, delivered with care and compassion’. The Vision underpins our exciting and robust Towards 2025 Strategy which places students at the centre of everything we do, and which brings schools and parishes together to work as one. The Towards 2025 Strategy commits our system of schools to being at least as good as the very best, to maximise the learning growth of every student, and to inspire hearts and minds to know Christ and love learning.

Covering an expansive geographical area which includes the Central Coast, Sydney’s Northern Beaches and North Shore, Catholic Schools Broken Bay is a system serving 45 Catholic Schools with around 18,000 students from Kindergarten to Year 12.

The Role

As the HR Administration Officer, you will have the responsibility to deliver expectational customer service to our school leaders and employees within Catholic Schools Broken Bay. This is a temporary, full-time role to commence 21st July 2025 and conclude 17th April 2026.

The role encompasses operational service delivery across all elements of pre-employment checks (including Working with Children Check and Teacher Accreditation); appointment and new hire set up in HRIS system; onboarding system requirements; and data/contracts management of adjustments to existing employment and staffing arrangements.

There is a significant volume of data input, data checking and contract administration on a day-to-day basis.

Key Responsibilities

Serve as the first level contact (i.e. triage officer) for the resolution of all requests and queries

Administer contracts of employment, maintain HR records and ensures data processed into our HRIS system is accurate

Manage onboarding procedures for school and central office staff

Ensure accurate and efficient processing of all new hires and changes to existing employment arrangements in the system

Provide accurate, timely and quality advice, information and guidance to leaders and staff

Ensures all new appointment and employment adjustments satisfy legislative or organisational policy requirements

Provide high quality advice whilst remaining responsive to the client needs OR escalate matters to senior leaders

Analyse issues, metrics and trends to identify and manage risk and/or recommend actions

Monitors and maintains the teacher and school support staff casual resource pool

A deep commitment to safeguarding as everyone's responsibility and prioritising child safety

Essential Criteria

Minimum 2+ years of HR Administration experience

Relevant HR qualification e.g. Bachelor’s Degree, Diploma

Supportive of the Catholic ethos and values

Quick learner with a pro-active mindset

Keen eye for detail ensuring quality in all aspects of work

Process-orientated individual with strong organisational skills

Demonstrated ability to work autonomously while ensuring consistency and accuracy across all tasks

Commitment to delivering high-quality customer service and maintaining positive relationships

Ability to manage competing priorities and consistently meet deadlines

Display a friendly and professional demeanour with excellent written & verbal communications skills

Solid skills in using the Microsoft Office Suite

Benefits of Working with Us

An attractive salary on offer, generous leave entitlements, onsite parking or public transport within close proximity and the opportunity to work from home 1 day a week.

Application Process

Applications should include:

A cover letter of no more than two pages addressing why you are interested in the role and addressing each of the Key Requirements listed above; and

A current resume

Closing Date: 5pm, 30th June 2025

We will be reviewing applications and interviewing as soon as possible.

Agencies, please note that unsolicited resumes will not be accepted for this position.