About the Company

Our client is a long-established international law firm which is recognised for its deep expertise across several key corporate verticals. Enjoying a rightly earned reputation for the quality, expertise and international insight which has long seen it as a market leader, they are also an established entity in the ANZ region with ongoing and significant growth aspirations.

With offices in key commercial centres worldwide, the firm acts for leading banks, financial institutions, and major corporates on sophisticated transactional and regulatory matters. Locally, the Melbourne office is known for its inclusive culture, high-performing teams, and commitment to excellence in client service and delivery.

The backbone of this business is its people, and an opportunity has now arisen for a talented legal secretary to support a high-performing team on an ongoing basis.

The Role

Operating a pivotal position within a successful commercial legal team, the successful candidate will work autonomously; managing key aspects of client matters and acting as a trusted liaison between lawyers, clients, and external stakeholders. They will be a crucial part of a pivotal team and will utilise their organisational skills, initiative, judgement, and multitasking ability to keep things moving successfully behind the scenes, whilst ensuring that the client experience is always exceptional.

Key Responsibilities will include:

• Manage end-to-end file administration, from matter inception to close
• Draft, edit and format a range of legal and financial documents, including facility agreements and securities documentation
• Utilise systems such as PEXA to facilitate smooth conveyancing and transaction processes
• Act as a key point of contact for clients, coordinating document flow, managing timelines, and responding to queries professionally
• Handle billing, trust accounting processes, and reporting with minimal supervision
• Proactively manage lawyer schedules, including meetings with financial institutions and clients
• Assist in transaction coordination, due diligence, and collation of execution documents

This then, will be a highly varied and multifaceted role which would best suit an individual with high levels of organisation, who can work both autonomously and as part of a high-performing team. A highly rewarding position, it will be a good fit for an individual who can manage a numerous tasks concurrently and who can lean on their colleagues when necessary.

Your Profile

The successful candidate will be an administration or legal support professional with demonstrated experience working as a legal secretary or legal assistant. They will ideally bring some commercial experience and have some knowledge or experience in dealing with documentation pertaining to banking, finance, commercial, or transactional practice areas.

In addition, they will be able to show:

• Confidence in dealing directly with clients and external parties
• Comfort in working autonomously and taking responsibility for workflow and deadlines
• Strong document management skills and attention to detail
• Proficiency in MS Office and some exposure to legal practice management systems
• A proactive communication style and a calm, solutions-focused approach
• A teamwork focus and a commitment to being part of a team focused on excellence

The successful candidate will benefit from becoming part of a high-performing but highly social and collaborative team which shares a fantastic and positive culture with the wider business. They will collaborate with legal professionals at the pinnacle of their career and enjoy becoming part of a business with shared goals and objectives.

With real responsibility and scope to take ownership of their work, the successful appointee will enjoy direct access to a highly experienced legal team and their clients.

They will become part of an inclusive, international firm with a great culture with flexible working options and opportunities to connect with colleagues globally and advance their career within a top-tier network.

This is an excellent opportunity for the right person to truly thrive.

Apply Today

Please send your resume by clicking on the apply button.

Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne

Job Reference No: 06810-0013247918PM

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