Reference Number: 1037077

About the Role:
This position is responsible for providing comprehensive administrative support for the professional experience units offered by the School of Education, across various contexts and availability. It delivers high-quality services to academic staff, students engaged in professional experience, as well as personnel in cooperating schools and other staff involved in the placement and coaching process. The staff member will coordinate all administrative requirements for the assigned units.

Your responsibilities will include:

• Coordinate all placement administrative requirements for assigned units, ensuring timelines are effectively managed.
• Advise schools and students of placements and make sure that all required documents have been sent out well in advance of the placement.
• Collate, check, and assist with preparation of course materials, handbooks, forms, and other documentation.
• Act as the first point of contact for students, staff, and external parties regarding professional experience placements, receiving, resolving and/or escalating queries as appropriate. Develop and maintain records utilising spreadsheets, databases, and placement software such as SONIA.
• Extract data and prepare reports as required.
• Ensure all necessary documentation and clearances are completed and that regulatory requirements are met prior to students commencing on placement.
• Collate reports from Supervisors and Mentor Teachers; track students’ results; and assist with Board of Examiners.
• Arrange payments to schools, teachers, supervisors, and coaches for their participation.
• Complete tasks electronically and with the use of digital technologies in an accurate and prompt manner including letters, reports, routine memos, and emails.
• Represent the School of Education at meetings related to the SONIA placement software.
• Undertake other activities which the incumbent might reasonably be expected to do, and which are consistent with the accountabilities and responsibilities as listed above

Who we are looking for:

• Demonstrated interpersonal and verbal communication skills with the ability to deal with others sensitively and constructively and to develop and maintain effective professional working relationships with a wide range of stakeholders.
• Well-developed organisational skills with the ability to manage multiple and often competing tasks to meet deadlines.
• Demonstrated written communication skills with the ability to draft a range of correspondence and documentation which is clear and concise.
• Demonstrated ability to use initiative and exercise sound judgment in the resolution of day-to-day issues arising
• Demonstrated ability to work effectively in a team environment as well as autonomously with limited direction.
• Demonstrated competence in the use of digital technologies.

Role Requirements:
As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.

About Curtin University
We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You:
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more. For more information, check out our benefits page!
For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Join Us!
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

• Updated Resume
• Cover Letter outlining your interest and experience

If you have any queries in relation to this opportunity or the application process, please contact our careers team on [email protected] or 08 9266 9000 (option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Thursday 26th of June 2025.

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.
Please note we are not accepting applications from recruitment agencies at this time.
Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.