Administrator with Building Certification Experience
Certifiers Firm | Parramatta + Hybrid |

Are you a proactive and experienced administrator who thrives in a fast-paced, compliance-driven environment? We are a boutique building certifiers firm based in Parramatta, dedicated to delivering high-quality, compliant outcomes for our clients across residential, tenancy, shop fit outs, and commercial sectors.

We are on the lookout for a capable and detail-oriented Administration Assistant with experience supporting Building Certifiers to join our small, high-performing team. This hybrid role supports our Building Certifiers and Directors by providing exceptional administrative support to keep projects running smoothly and on schedule.

What You’ll Be Doing:
As one of our go-to admin professionals, you’ll play a crucial role in supporting the day-to-day operations of our certifiers.

Your key responsibilities will include:

Coordinating and maintaining accurate client records, trackers, and internal databases

Preparing and managing quotes, project files, and documentation in line with company protocols

Liaising with Certifiers to prepare DA matrices, BCA comments, and compliance documentation

Managing online portal applications, inspections, and certificate lodgements (OC, CC, CDC)

Supporting Directors with administrative tasks, marketing data updates, and invoicing requests

Assisting with general office duties such as stationery, outgoing post, and OH&S compliance

You will have:

Previous experience in building certification or a similar regulatory/admin coordination role

High level of accuracy, organisation, and initiative

You are someone who gets things done and great communicator

Confident working across multiple systems, portals, and digital project files

Familiar with industry terms like BCA, DA, CC/CDC, and portal lodgements

Able to manage priorities, communicate effectively, and support a small but busy team

Hours & Flexibility:

Monday to Friday, 7.6 hours per day

Hybrid role: 3 days in-office (Parramatta), 2 days from home

Immediate start preferred

Why Join Us?
At Ventura Building Surveyors NSW (VBS NSW Pty Ltd), we lead the way in providing certification services across NSW, ACT, VIC, and QLD. We’re on a mission to combine compliance with integrity while delivering an uncomplicated certification experience. Our values? Communication, trustworthiness, happiness, respect, compassion, and empathy.

We're a small and agile firm that values clear communication, quality outcomes, and teamwork. This is a great opportunity for someone who enjoys variety, autonomy, and being part of a professional yet down-to-earth team.

For more information on this position or a confidential discussion, please email [email protected]