Administrative Assistant – Developer | Builder (Gold Coast)

Location: Broadbeach, QLD

Employment Type: Permanent Part-Time (3 days per week)

Start Date: Immediate

About GlenQ

GlenQ (a collaboration between QNY and Glenvill) brings together decades of experience with fresh energy, skill and a passion for luxury building. At GlenQ, we’re proud to be a diverse, family-oriented company focused on delivering high-end, boutique projects — and building a team that’s here for more than just the job!

We are committed to transparency, craftsmanship, and sustainable practices, with every project driven by a focus on safe innovation. Our team culture reflects these values in action — with strong communication, high standards and a proactive approach to safety and quality. We value individuals who take ownership, contribute positively and support a collaborative, respectful work environment where everyone's efforts are recognised.

We are currently seeking an enthusiastic and capable Administrative Assistant to support our flagship 20-storey luxury build at No. 21 Broadbeach Boulevard. This is a dynamic, office-based role designed for someone who thrives on coordination, clear communication and being a trusted support to a highly capable site and leadership team.

The Role

Based at our Head Office in Broadbeach, with occasional support to the nearby Site Office, this role is key to keeping our team running smoothly. You’ll manage documentation, coordinate meetings, liaise with stakeholders, handle supplies and support day-to-day office and site administration. We’re looking for someone with sharp attention to detail, great communication skills, and a can-do attitude who’s ready to pitch in wherever needed.

Key Responsibilities

Provide admin support to site/office leadership, trades and contractors

Maintain registers, documentation and digital filing systems

Coordinate meetings and follow-ups across multiple stakeholders

Assist with onboarding, licence tracking and staff records

Prepare and format internal documents and site communications

Liaise professionally with internal teams and external stakeholders

Help maintain a compliant, organised and high-performing office/site

Monitor and restock office, kitchen and stationery supplies

Support data entry, filing and general office upkeep

About You

Experience in a project-based or construction office environment (preferred)

Sharp attention to detail, with strong follow-up and document management skills

Clear, professional communication — both written and verbal

Strong initiative and time management; comfortable working independently

Confidence working with a range of personalities and seniority levels

Proficiency in MS Office; experience with Procore is a plus

A positive, practical attitude and willingness to jump in where needed

Why Join GlenQ?

At GlenQ, we don’t just aim to build outstanding projects — we're building a great place to work. Our reputation as an employer of choice is built on:

A professional yet supportive team culture built on respect and clarity

Hands-on leadership that values your contributions and time

A clean, organised and well-structured workplace

Flexibility, stability and a genuine commitment to doing things properly

The opportunity to be part of a landmark build on the Gold Coast

How to Apply

Please submit a brief cover letter and your resume outlining your availability and relevant experience. Shortlisted candidates will be contacted for a phone screening and in-person interview.