Project Administrator at Freedom Built (Canberra based)

Are you an organised, proactive, and driven individual with a passion for the construction industry? Do you thrive in a fast-paced environment and have an eye for detail? We are looking for a Project Administrator to join our growing team in Canberra.

About Us
At Freedom Built, we are redefining what it means to build. From knock-down rebuilds to large-scale renovations, we are committed to delivering high quality, healthy homes that reflect our clients' personalities and values. With a focus on transparency, innovation, and care, we use systems like Buildertrend to manage projects and maintain clear communication with our clients every step of the way. As a young and energetic company, we bring a fresh and fun approach to everything we do. We’re looking for someone with a great sense of humour who enjoys being part of a positive, down to earth team. Culture is important to us – we work hard, laugh often, and support one another to do our best work.

Role Overview
As our Project Administrator, you will play a pivotal role in ensuring the smooth delivery of our projects. You will support the Project Manager and the Director by managing documentation, liaising with clients and subcontractors, and coordinating the flow of information across all phases of construction. As a small and agile team, we offer a collaborative environment where your contributions make a real impact. You’ll have the opportunity to grow with us during an exciting period of expansion, with ample room for career progression and development. This role is ideal for someone who thrives in a fast paced setting and wants to be part of a supportive and driven company. We are ideally looking for a full time candidate however University students feel free to apply - please clearly outline your availability.

Key Responsibilities

Assist with project scheduling, documentation, and compliance requirements

Manage communications between clients, consultants, suppliers, and trades

Update and maintain project records and schedules via Buildertrend

Support procurement and contract administration processes, including reviewing tenders and issuing purchase orders

Assist with invoicing, variations, and other admin tasks

Coordinate site meetings and client visits

Monitor project milestones and follow up on outstanding tasks

Assist with safety documentation and compliance tracking

Requirements

Previous experience in a similar administrative role, preferably in construction

High-level organisational and communication skills

Experience with Buildertrend is a plus

Experience with Xero is a plus

Strong attention to detail and ability to manage multiple tasks simultaneously

A team player with a professional and positive attitude

Understanding of WHS practices and documentation is desirable

Ability to work under pressure

Ability to have fun at work!

Why Join Us?

· Be part of a passionate and supportive team that values integrity and excellence

· Work with a company that prioritises client care, quality, and sustainability

· Opportunities for growth and ongoing development

· Flexible and family friendly work environment