About Us
This isn't Tom first Rodeo, he built his Plumbing and Roofing business in Melbourne to 60 + staff dominating the market in 5 five years. Launching this business 3 years ago - We are fast-growing, purpose-driven business that’s firing on all cylinders. Our work spans business coaching, digital services, events, and community building—We have seen huge growth over the last 12 months and were only getting started. As we scale, we’re looking for a driven, versatile, and tech-savvy Executive Operations Associate to join our team and be the right hand to our CEO. We currently have 5 full time staff and contractor's working at TT.
This is a rare opportunity to step into a high-impact, high-visibility role where no two days are the same. You’ll have your hands in everything from executive support to live event logistics, community coaching, digital ops, and potentially social media.

🔧 What You’ll Do
🧭 Executive & Admin Support
Manage the CEO’s calendar, inbox, scheduling, and travel
Help prepare agendas, notes, and follow-ups for key meetings
Keep workflows smooth and time focused on high-value activities
📅 Operations & Event Coordination
Plan, schedule, and coordinate live (virtual or in-person) coaching sessions, team meetings, and events
Handle logistics, tech setup, and attendee communication
Create and manage event timelines, checklists, and feedback loops
💻 Digital & Tech Enablement
Own and manage digital tools (Zoom, Microsoft office, Go High Leve and many other tech platforms supporting this online business, etc.)
Assist with light automation or integration (Zapier or similar)
Troubleshoot live tech issues during sessions or events
🎤 Coaching, Community Support & Client Success
Attend, support and co host live coaching calls (note-taking, facilitation, follow-up tasks)
Manage communications with clients, attendees, or community members
Track and support client progress, success and experience across programs

NOTE : Coaching calls are mostly in the afternoons one or twice a week from 4-5.30pm

💡 About You
2–5 years in a fast-paced support, operations, or Executive assistant role
Experience in a digital-first company / Online business, coaching business, or startup
Highly organized with such a strong attention to detail it will give Tom the sh*ts ;)
Tech-fluent and able to quickly learn new tools and systems
Excellent communicator—clear, confident, and human
Self-starter who thrives in ambiguity and loves solving problems
Bonus: Experience with live events or coaching facilitation
Bonus: Comfortable with light social media or content coordination
You need to comfortable which co-hosting online and in person events

🌱 Why Join Us?
Work directly with the founder/CEO and leadership
Learn the inner workings of a growing digital business
Make a real impact every day—your ideas will be heard
Autonomy and variety
Opportunity to grow into operations, marketing, or product depending on your path
We are literally changing lives everyday, its a great business to be in

To apply, please send:
A cover letter introducing yourself (tell us why this role feels right)
Your CV
Bonus: A short Loom video (2–3 min) telling us about a time you juggled multiple responsibilities in a high-pressure environment and introducing your self.