Project Administrator

IngeniumX Engineering Consulting Pty Ltd
📍 Location: Sydney, NSW
🕒 Employment Type: Full-Time

About Us

At IngeniumX, we’re more than an engineering consultancy, we’re enablers of progress. We specialise in Systems Engineering and Safety Assurance across Defence, Rail, Energy, and Infrastructure sectors. Our work powers capability upgrades, infrastructure transformation, and mission-critical operations.
But what really sets us apart is our people-first approach. Behind every milestone are individuals, our clients, our team, and the communities we impact. That’s our driving force: deep technical expertise delivered with purpose.

The Opportunity

We’re on the lookout for a highly organised and proactive Project Administrator to join our growing team. This is a key operations support role, ideal for someone who thrives on detail, keeps things moving behind the scenes, and enjoys being a central part of project delivery.

You'll play a pivotal role in our day-to-day project operations: managing documentation, coordinating activities, assisting with procurement, and supporting both onsite and remote teams.

Your Key Responsibilities

Provide project admin support, including document control, correspondence, and version management

Coordinate and schedule meetings; prepare agendas, take minutes, track action items

Assist with onboarding processes, including site inductions and training records

Maintain registers for team attendance, contact details, and certifications

Process purchase orders, delivery dockets, and supplier invoices

Support reporting, presentation development, and project documentation

Uphold compliance with safety, health, and environmental standards

Liaise with suppliers, contractors, and consultants to enable smooth site and project operations

Manage office and project supply inventories

What You’ll Bring

Previous experience in project or site administration, ideally within engineering, construction, or technical consulting

Proficiency in Microsoft Office and cloud-based document control tools (e.g. SharePoint, Teams)

Strong attention to detail and excellent organisational skills

Confident communicator with strong written and verbal communication skills

Ability to balance competing priorities and meet deadlines in a fast-paced environment

An understanding of the project lifecycle within engineering consultancy is highly desirable

A bachelor’s degree in business, Administration, Project Management or related field

A proactive, can-do attitude and commitment to quality outcomes

Why Join IngeniumX Engineering Consulting?

We don’t just offer jobs; we offer meaningful careers. At IngeniumX, you’ll find:

A collaborative, forward-thinking culture that values initiative and innovation

Flexible work arrangements and a supportive team environment

Ongoing professional development and training opportunities

A chance to work on high-impact projects across Defence, Rail, and Energy

A team that values quality, integrity, and people-centric delivery