Personal Assistant to Director – Part Time (25 hrs/week)

Location: Sunshine Coast, QLD
Work Type: Part Time (5 hours/day, Monday to Friday)
Industry: Architecture / Design / Administration
Start Date: 1st July 2025

About the Role

We’re on the lookout for an organised, proactive and tech-savvy Personal Assistant to support the Director of a growing residential building design business based on the Sunshine Coast. This role is perfect for someone who thrives on structure, enjoys a varied workload, and wants to play a key role in keeping a small, fast-paced business running smoothly.

This is a part-time position – 25 hours per week, Monday to Friday (5 hours per day), and will involve a blend of business admin, inbox management, personal assistance and coordination across systems and tools.

Key Responsibilities

Manage and prioritise the Director’s email inbox, including drafting, filing, and following up

Maintain and update internal systems (particularly ClickUp – our task/project platform)

Provide administrative support to the Director and wider team

Coordinate meetings, take notes, follow up action items

Assist with onboarding and internal communication

Run occasional errands (e.g. collecting office supplies, organising quotes, picking up tech equipment)

Update digital filing systems and track recurring tasks

Liaise with external providers, suppliers, and applicants as needed

About You

Highly organised with strong time management skills

Tech-savvy and confident learning new tools and systems

Self-starter who can take initiative and solve problems independently

Excellent communication skills – written and verbal

Flexible, reliable and comfortable juggling a mix of professional and personal tasks

Trustworthy and discreet with confidential information

Hold current Driver’s Licence

It Would Be Great If You Also Have:

Experience with ClickUp, Xero, or similar systems

Prior experience in a PA, EA, or senior admin support role

A good understanding of small business operations

What We Offer

A stable part-time role with flexibility and variety

The chance to be a valued right-hand support to the Director

A friendly, systems-driven team environment

A business that values initiative, clarity, and people who get things done

Sunshine Coast-based role, with potential for some flexibility around in-office time

Apply Now

If you’re looking for a role where you’ll truly be appreciated and trusted to take ownership, we’d love to hear from you.

👉 Apply today with a brief cover letter and resume, and tell us why this role is right for you.