The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years.

An exciting opportunity exists to join the Assessment and Reporting Division in the Assessment Operations Unit for a fixed term position.

• Salary: $ 113,022 - $136,747 (Plus Superannuation of 11.5%)
• Fixed term till 31 December 2025
• Usual hours of work: Full time (flexible work conditions may be available before and after the VCE external assessment processing periods)
• Usual work location: Coburg Assessment Centre

Role purpose

This is a fixed term full time roll till 31/12/2025.

Working in the Examination Planning and Logistics team, the Senior Program Advisor is responsible for developing and managing processes and identifying, recruiting and managing resources associated with the conduct and administration of VCE external assessments including Northern Hemisphere Timetable (NHT), Victorian Assessment Timetable (VAT) and General Achievement Test (GAT).

The main components of the role include but are not limited to:

• planning, monitoring and resourcing of tasks associated with the management, distribution and collection of all VCE external assessments materials throughout Victoria, interstate and overseas.
• Overseeing the development of training modules for VCE external assessment supervisors and casual processing resources.
• coordinating with internal and external stakeholders to ensure the efficient and timely packing, distribution and collection of VCE external assessment materials including alternative format examinations.
• Oversee the secure courier supplier by monitoring their performance and ensuring that all deliveries and collections are completed securely and according to approved schedules.
• Lead a team of staff ensuring all VCAA procedures and policies, and quality assurance processes are followed to ensure efficient and timely processing of critical VCE external assessment response materials and related information as per agreed processing schedules.
• providing authoritative advice to Senior Management, schools, supervisors and other stakeholders on issues related to the conduct and administration of VCE external assessments.

About the unit

The Assessment Operations unit is responsible for:

• logistical and administrative processes associated with the conduct and administration of VCE external assessments

• development, implementation and review of the VCE examination timetable and associated assessment schedules

• training and monitoring of sessional staff appointed to mark VCE external assessments

• managing the marking of externally assessed VCE assessments including the GAT

• developing, managing the implementation and review of the VCAA Special Provision policy and procedures.

To be successful in this role

• You are driven, enthusiastic and set high standards in your work performance.
• You are a collaborative team player with a "can do" attitude.
• You have a willingness to learn and ability to adapt to changing priorities.
• You are a strong problem solver; you identify and provide workable solutions.
• You are flexible to work on weekend days if required during the VCE external assessment processing period.

Experience and qualifications

Desirable: Relevant qualification or experience in Project and Program Management.

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Maria Fragale Senior Project Manager via (03) 9059 4129 or [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 19 June, 2025.