The Role

We are seeking enthusiastic and proactive individuals to provide executive and administrative support to our senior leaders.

The key responsibility of this role is to provide full range of executive and high-level administrative support to coordinate the section’s activities in relation to reporting, people and budget requirements.

Key duties and responsibilities for an ASD 6 Executive Assistant include:

• Demonstrate a high-level of initiative, have the ability to manage competing priorities, work independently, as well as collaborating effectively in a fast-paced environment.
• Understands the strategic objectives of the organisation; identifies broader factors, trends and influences that may impact on achievement of work objectives; initiates, develops plans, strategies and team goals.
• Successfully develop and implement administrative procedures whilst leading a team.
• Liaise with stakeholders and assisting with the resolution of moderately complex to complex policy, project or operational issues, responding to their needs and expectations as required.
• Well-developed oral and written communication skills, including proven ability to communicate effectively with stakeholders at all levels and prepare professional business documents.
• Proven ability to exercise good judgment and maintain high-level professionalism and discretion in handling confidential information.

Note: All ASD 6 positions are available in Canberra (ACT) only.

Further information can be found at: I’m changing my career | Australian Signals Directorate (asd.gov.au)

About our Team

We are seeking energetic, highly organised and task-orientated ASD 6 Executive Assistant to provide first-rate executive support to a range of Senior Executive Officers (SES) across the agency during this exciting period of growth.

Within the Administration function, an ASD 6 Executive Assistant is accountable, under limited direction, to perform and achieve moderately complex to complex administrative support work within an integrated workforce.

They must have, or the ability to attain, a sound understanding of and compliance to relevant legislative frameworks, government decision-making and the ASD’s mission and policy requirements.

ASD offers flexible work practices, excellent training, mentoring and development opportunities as well as competitive salary and benefit packages.

Our Ideal Candidate

Our ideal candidates will bring the following attributes and skills to the role:

• Reliable and accountable, who take personal pride in their work and ensure that tasks are completed, to the highest standard.
• Strong organisational skills, initiative and flexibility to manage workload and perform under pressure. Ability to take initiative and be adaptable to changing work priorities and requirements.
• Confident and quick thinking, who can problem solve to meet immediate needs, anticipates further needs and is able to recognise and resolve potential problems.
• Calm, well organised and responsive to urgent matters and competing demands.
• Articulate and communicate factually and with clear intent.
• Team orientated, with the energy and commitment to actively build and sustain relationships with other support staff across the division and wider organisation.
• Able to develop and support relationships with internal and external stakeholders.

ASD is seeking applicants to fill current and anticipated vacancies and to create a merit pool for future vacancies.

Application Closing Date: Sunday 22nd June 2025

For further information please review the job information pack, reference ASD/04765/25 on https://www.asd.gov.au/careers.