We are an expanding and innovative Fire Protection company established for over 10 years located in Pakenham. We provide maintenance and installation across Victoria of the following Essential Safety Measures and Services for the commercial industry:

Fire Detection & Evacuation Systems

Emergency and Exit light systems

Portable Equipment

Electrical Contracting

We are currently seeking an experienced and well-organised team player to take on our Administration Assistant role. This is a permanent full-time position which is office based.

You will be responsible for the following:

Work closely with our technicians to invoice and quote all service jobs.

Create new service contract quotes.

Accurate data entry and corrections of customer asset information and new customer contracts through Simpro.

Annual review of customer service contracts.

Invoice progress claims on project works.

Track materials used on project works.

Assist with creation and collation of project documentation.

Update templates to create plans from marked up drawings.

Answer incoming phone calls.

Assist with scheduling where required.

Work collaboratively within a small team.

Report to management via meetings and reports as required.

The successful candidate should have:

2 years minimum experience in a comparable role

Be positive, outgoing and highly organised.

A ‘go getter’. Being able to get the job done.

Coordinating, planning, multi-tasking and problem solving in a fast-paced environment are second nature to you.

Exceptional attention to detail.

Tech savvy – intermediate to advanced computer skills and be proficient in MS Office (Excel, Word, Outlook).

Strong verbal and written communication skills with a friendly and professional manner.

Highly regarded:

Experience using SimPRO

Experience in similar trade business

Great sense of humour