建筑公司 合同管理员（Contract Administrator）岗位说明书

Job Summary

合同管理员负责澳大利亚建筑项目的全流程商务与合同管理。核心职责包括：分析并核实劳务及分包报价；依据 AS 与 FIDIC 标准起草并谈判合同；管理工程变更和索赔；并确保符合《公平工作法》《工程付款安全法》以及公司治理框架。该岗位承担连接项目团队、采购部门、设计师与外部合作伙伴的商业桥梁角色，在保障成本、工期与法律结果的同时，有效降低合同及劳务相关风险。

一、岗位概况

职位名称：合同管理员（CA）

所属部门：合约管理部

汇报对象：合约/法务经理或项目总监

工作地点：公司总部或项目现场（澳大利亚主要州/领地）

二、主要工作职责

合同制度与流程建设

制定及持续优化《合同管理办法》《劳务合同管理指引》等制度，确保与澳大利亚 Building and Construction Industry Security of Payment Act、Fair Work Act 2009 及州际法规保持一致。

劳务报价体系研究与数据管理

熟悉澳洲建筑行业劳务/分包报价体系（Lump‑Sum、Schedule of Rates、Day‑work 等），掌握报价组成要素（人工、材料、设备、管理费、利润、风险金等）及常见计价口径；

建立劳务价格数据库，跟踪 region index、CPI、材料指数等外部数据，为项目预算、招标及变更提供基准单价和成本趋势分析。

报价审核与专业意见输出

在公司整体战略规划、年度合约规划及内部审核体系框架下，对采购/供应链团队上报集团的劳务、专业分包及材料报价进行合规性、完整性、合理性评判；

编制《报价评审表》《商务比选报告》等输出文件，提出专业意见及风险提示，上报合约经理、项目商务委员会及管理层。

合同起草、评审与谈判

负责施工总承包、专业分包、劳务、材料采购、设计顾问等合同及补充协议的起草、审查与风险评估；

结合 AS 4000/2124、FIDIC, EPC/设计施工一体化等模式，就付款、安全、工期、争议解决条款与对方代表进行谈判并记录纪要。

合同履约与变更管理

建立合同台账，跟踪关键里程碑、节点付款、保函到期及保险凭证；

负责工程签证、设计变更、索赔与反索赔的申请、审批、资料归档及证据链管理。

劳务合同专项管理

建立并维护劳务合同模板，结合 Fair Work Act、各州/行业 Modern Awards、职业健康安全（WHS/OHS）要求及公司质量/环保/安全政策，确保条款合法合规；

定期审查劳务分包方的工人签证/许可、工资发放及保险合规性，防范用工风险。

档案与印章管理

负责合同正本、电子版及往来函件、会议纪要等档案的分类、编号、入库与借阅；

严格管理合同专用章及用章流转记录，确保审签、盖章闭环。

风险预警与纠纷处理

定期输出合同履约风险清单与合规审计报告，提出纠正/预防措施；

协助法务准备仲裁、诉讼所需的合同证据、专家报告和事实陈述。

跨部门协同

与项目人员（项目经理、现场工程师）、采购人员、设计师及顾问团队保持实时沟通，确保合同信息同步、问题快速闭环。

三、任职资格

学历本科及以上，工程管理、造价、法学、商科或相关专业；硕士/海外学历优先

工作经验3 年以上澳大利亚或国际建筑/工程行业合同管理、成本管理或项目商务经验

专业技能· 熟悉《合同法》、澳洲 Building Contract Acts、Fair Work Act 2009、州际 Security of Payment 法规 · 熟练理解 AS 4000/2124、FIDIC、EPC 等合同模式 · 了解劳务报价体系、工人税务及保险合规要求 · 熟练使用 Office、合同/采购管理系统（例如 Aconex、Procore、JD Edwards 等）

资格证书PMP、CPC (Certified Practicing Contract Manager)、RICS/AIQS 会员、法律职业资格或一级建造师等证书者优先综合能力商务分析与谈判能力、跨文化沟通能力、风险识别与控制意识、英文听说读写流利

素质要求诚信稳重，细致严谨，高度责任感，良好职业操守，可接受项目现场短期出差

四、绩效指标

报价审核及时率 ≥ 98%

重大风险条款纠正率 ≥ 95%

变更/索赔批复周期 ≤ 10 个工作日

合同文件归档完整率 = 100%

纠纷案件友好结案/胜诉率 ≥ 90%

Contract Administrator Job Description

Job Summary

The Contract Administrator leads the end‑to‑end commercial and contractual management of Australian construction projects. Key focus areas include analysing and validating labour and subcontract quotations, drafting and negotiating contracts in line with AS and FIDIC standards, administering variations and claims, and ensuring compliance with the Fair Work Act, Security of Payment legislation and company governance frameworks. The role serves as the commercial bridge between project teams, procurement, designers and external partners, safeguarding cost, time and legal outcomes while mitigating contractual and labour‑related risks.

I. Position Overview

Position Title: Contract Administrator (CA)

Department: Commercial / Contracts Management Department

Reports to: Contracts / Legal Manager or Project Director

Work Location: Company headquarters or project sites (major states/territories across Australia)

II. Key Responsibilities

Policy & Process Development

Develop and continuously optimise the Contract Management Procedures and Labour Contract Management Guidelines, ensuring alignment with the Building and Construction Industry Security of Payment Act, the Fair Work Act 2009 and relevant state legislation.

Labour Quotation System Research & Data Management

Be well-versed in Australian construction labour/subcontract quotation systems (Lump-Sum, Schedule of Rates, Day-work, etc.) and understand cost components (labour, materials, plant, overhead, profit, contingency) and common pricing bases.

Build and maintain a labour price database; track regional indices, CPI, and material cost indices, providing benchmark unit rates and cost-trend analysis for budgeting, tendering and variation purposes.

Quotation Review & Professional Advice

Within the framework of the company’s overall strategy, annual contract plan and internal review system, evaluate labour, specialist subcontract and material quotations submitted by the procurement team to the Group for compliance, completeness and reasonableness.

Prepare Quotation Review Sheets, Commercial Comparison Reports, etc., provide professional opinions and risk alerts, and submit to the Contracts Manager, Project Commercial Committee and senior management.

Contract Drafting, Review & Negotiation

Draft, review and risk-assess head contracts, specialist subcontracts, labour agreements, material procurement contracts, design consultancy agreements and supplemental deeds.

With reference to AS 4000/2124, FIDIC, and EPC/design-and-construct models, negotiate key clauses (payment, security, time, dispute resolution) with counterparties and record meeting minutes.

Contract Administration & Variation Management

Establish and maintain contract registers, monitoring key milestones, payment stages, bond expiries and insurance certificates.

Manage site instructions, design changes, claims and counter-claims, ensuring complete approval workflows, records and evidence.

Labour Contract Special Management

Develop and maintain labour contract templates incorporating the Fair Work Act, state/industry Modern Awards, WHS/OHS requirements and the company’s QHSE policies to ensure compliance.

Periodically audit subcontractors’ worker visas/licences, wage payments and insurance compliance to mitigate labour risk.

Document & Seal Management

Classify, code, file and manage hard-copy contracts, electronic versions, correspondence and meeting minutes.

Strictly control the use of contract seals and maintain stamping logs.

Risk Warning & Dispute Resolution

Regularly issue contract-performance risk lists and compliance audit reports, proposing corrective and preventive actions.

Assist the Legal team in preparing contract evidence, expert reports and factual statements for arbitration or litigation.

Cross-department Coordination

Maintain real-time communication with project personnel (PMs, site engineers), procurement staff, designers and consultants to ensure contract information synchronisation and prompt issue resolution.

III. Qualifications

EducationBachelor’s degree or above in Construction Management, Quantity Surveying, Law, Business or related field; Master’s/overseas degree preferred

Experience3+ years of contract management, cost management or project commercial experience in Australian or international construction/engineering

Professional Skills• Familiar with Contract Law, Australian Building Contract Acts, Fair Work Act 2009, and state Security of Payment legislation • Proficient in AS 4000/2124, FIDIC, EPC contract models • Knowledge of labour pricing systems, worker tax and insurance compliance • Proficient in Office and contract/procurement platforms (e.g. Aconex, Procore, JD Edwards)

CertificationsPMP, CPC (Certified Practising Contract Manager), RICS/AIQS membership, Legal Practising Certificate or Builder Licence preferred

CompetenciesCommercial analysis & negotiation, cross-cultural communication, risk identification & control, fluent English skills

AttributesIntegrity, attention to detail, high sense of responsibility, strong professional ethics, willingness for short-term site travel