Administration/Logistics Position on Lindeman Island, supporting the Construction Manager/Chief Engineer:

Position Title: Administration & Logistics Coordinator

Location: Lindeman Island, Whitsunday Islands, Queensland, Australia

Reporting To: Construction Manager/Chief Engineer

Probation Period: 3 Months

Salary: $75K + Superannuation

Overview:

This is an exciting and unique opportunity for a highly organized and adaptable individual to live and work on the stunning Lindeman Island in the Whitsundays. As the Island Administration & Logistics Assistant, you will play a crucial role in supporting the Construction Manager/Chief Engineer/Chief Engineer with all administrative and logistical aspects of ongoing projects. This position demands a proactive individual with a strong background in project support, logistics coordination, and general administrative duties. Flexibility and a willingness to contribute to all facets of island management and arrangements are essential for success in this dynamic environment.

Key Responsibilities:

Project Administration:

Assist the Construction Manager/Chief Engineer with project-related documentation, including maintaining project files, tracking progress, and preparing reports.

Coordinate and schedule meetings, prepare agendas, and take minutes as required.

Manage project-related correspondence and ensure timely communication between stakeholders.

Assist with the preparation of presentations and other project-related materials.

Assist in taking meeting minutes, scheduling meetings and making planning arrangements.

Arranging transportation and planning arrangements for visiting consultants and other professionals.

Logistics Coordination:

Coordinate the movement of materials, equipment, and personnel to and from the island, including liaising with transport providers.

Track deliveries and ensure accurate inventory management of supplies and equipment on the island.

Assist with the planning and coordination of on-island accommodation and catering for project teams and visitors.

Manage the booking and scheduling of island resources, such as vehicles and meeting spaces.

General Administration:

Provide comprehensive administrative support to the Construction Manager/Chief Engineer and the wider island management team.

Manage phone calls, emails, and other communications efficiently and professionally.

Maintain organized filing systems (both physical and electronic).

Process invoices, expense claims, and other financial documentation as required.

Assist with general office duties, including photocopying, scanning, and preparing documents.

Island Management Support:

Be flexible and willing to assist with various tasks related to the overall management and arrangements on the island, as directed by the Construction Manager/Chief Engineer or island management.

This may include assisting with visitor logistics, staff welfare arrangements, or other ad-hoc duties that arise in an island environment.

Act as a point of contact for general inquiries and direct them appropriately.

Qualifications and Experience:

Proven experience in providing administrative and logistical support within a island project environment.

Demonstrated experience in managing logistics, including coordinating transport and tracking inventory.

Strong administrative skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong communication and interpersonal skills, with the ability to liaise effectively with a diverse range of stakeholders.

Ability to work independently and as part of a team in a remote and dynamic environment.

Flexibility, adaptability, and a proactive approach to problem-solving.

A positive attitude and a willingness to contribute to the overall success of the island operations.

Accounting or business management training or certification.

Project Management or Construction Management or Office Management experience of at least 5 years.

Desirable Skills/Experience:

Experience in the construction or tourism industry.

Experience working in remote locations and islands.

Familiarity with inventory management systems.

Basic understanding of health and safety procedures.

Personal Attributes:

Highly responsible and reliable.

Excellent attention to detail.

Ability to maintain confidentiality.

A genuine appreciation for island living and the unique challenges and rewards it presents.

Living on Lindeman Island:

This position requires the successful candidate to live on Lindeman Island. Accommodation will be provided. This is a unique lifestyle opportunity that offers an immersive experience in a beautiful natural environment. Candidates should be prepared for the realities of island living, including potential remoteness and the need for self-sufficiency in some aspects of daily life.