We have partnered with a leading and fast-growing private equity firm to recruit a proactive and self-motivated Team Assistant to support their high-performing team in Sydney CBD.

You will be working in tandem with a Senior EA to ensure smooth day to day operations of the business and help the team perform at their best.

You will be responsible for juggling multiple calendars, organising complex travel, assisting with event planning and execution, processing expenses and office management & facilities. This is a diverse role, where you get to work very closely with senior leaders in a dynamic and ever-changing environment and think on your feet.

The culture of the business is supportive, welcoming and tight-knit, with regular social activities taking place.

Whether you are an experienced Team Assistant or someone looking to step up from a Receptionist/Admin Assistant style role, I would love to hear from you.

What will my day to day look like?

Team & Administrative Support

Prepare, format, and coordinate business documents and reports

Manage invoices, expenses, receipts, and maintain filing systems and shared drives

Organise internal and external meetings, including logistics, catering, and communications

Support presentations, online meeting tools, and follow-up tasks

Assist with planning and delivering firm events, including workshops, offsites, and investor meetings

Promote best practices for internal systems like Teams and SharePoint

• Provide calendar, travel, logistics, and general admin support to senior staff and the investment team

Office & Facilities Coordination

Liaise with co-working floor staff to maintain a professional and functional office environment

Oversee office supplies, coordinate with selected vendors, and manage equipment needs

General Operations & Support

Act as the first point of contact for visitors, suppliers, and incoming calls

Assist with onboarding and offboarding processes

Provide ad hoc support across the business as required

What will you bring to the table?

2+ years' experience in Receptionist, Office Assistant or Team Assistant capacity

Experience in finance or professional services preferred but not essential

Strong organisational skills, attention to detail, and a high standard of work

A proactive and positive approach, with a willingness to support wherever needed

Excellent communication skills, both written and verbal

Strong interpersonal skills and emotional intelligence

Confident using Microsoft Office Suite and open to learning new tools

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.