About us

We are proud to be different. While we are Queensland's second oldest medical research Institute, we are deliberately small and move with agility and creativity, enabling us to conduct high-quality, ethical, and rigorous research without being restrained by unnecessary bureaucracy.

Through our world-class research programs and bespoke services, we pursue emerging opportunities and innovation in health and medical research. We have a diversified funding strategy to enable sustained research growth and stability, avoiding reliance on grant cycles, enabling our researchers to focus on what they do best: research.

The role

The primary role of the Clinical Trials Coordinator (CTC) is to manage multiple clinical trials with the direction of a Principal Investigator and the Clinical Trials Centre Manager. The CTC independently supports, facilitates and coordinates the clinical and administrative activities required to ensure patient safety and comply with regulatory requirements, ethical guidelines, standard operating procedures and clinical trial protocols. While the role is primarily based at Wesley Research Institute, the CTC is required to attend other hospital facilities (e.g. St Andrew’s War Memorial Hospital, The Wesley Hospital) to effectively coordinate clinical trials.

About you

You'll be a positive, honest team player, with a ‘can-do’ attitude, focused on doing whatever it takes to get the job done, and responsible for ensuring all tasks are completed in a timely, accurate and professional manner.

Key responsibilities

Undertake general administrative duties including booking and confirming participant appointments, scanning and document filing.

Responsible for updating and maintaining the Clinical Trial Management System.

Support Clinical Trial Coordinators to ensure trial activity on WRI’s website is accurate and up to date.

Assist Clinical Trial Coordinators with data capture and entry for research projects as requested

Support in the preparation and maintenance of required study files, including but not limited to, regulatory binders, study specific source documentation, and other materials throughout the lifecycle of the study.

Ensure all research is conducted in accordance with Wesley Research Institute SOPs, Good Clinical and Laboratory Practice (GCP &GLP) Guidelines, study specific protocols and all applicable national and international laws and regulation.

Support in the collection, processing, cataloguing, and shipment of biological samples including blood and tissue, as required

Assist the biobank coordinator with obtaining informed consent from patients, conducting medical history questionnaires, collecting blood and tissue samples during routine surgical procedures, and clinical data entry.

Assist with laboratory equipment maintenance and cleaning.

Qualifications and minimum requirements

Essential

Computer literacy and familiarity with MS Office 365 and SharePoint

Exceptional interpersonal and communication skills, both verbal and written with the ability to liaise with a wide variety of stakeholders

Outstanding time management and organisational skills with the ability to prioritise and meet deadlines

Fast and accurate typing/data entry skills

Strong team player with flexibility to work both autonomously and as part of a team

Commitment to Wesley Research Institute to promote quality in research and enhance the reputation of the organisation and its researchers

Demonstrated commitment to and understanding of workplace health and safety principles

Desirable

Knowledge and understanding of medical terminology

Previous experience working in a hospital/healthcare setting

Experience or willingness to learn Clinical Trials Management Systems(CTMS)

Knowledge of Good Clinical Practices (GCP)

Knowledge of The Wesley Hospital’s and UnitingCare Health policies and regulations which impact the position

Benefits

Not-for-profit salary packaging option of up to $15,900 of your pre-taxable income to everyday expenses, increasing take-home pay

Access to non-taxable meal & entertainment card

Hospital admissions discount

Supportive team environment

Close to public transport

Employee health and wellbeing support through Employee Assistance Program (EAP)

Subsidised onsite parking

How to apply

If this sounds like you, please apply now or submit your CV and cover letter addressing your experience against the above criteria to [email protected]. Applicants must have full Australian working rights.

Applications will close at 5:00pm 8th June 2025. Interviews for suitable applicants may commence prior to the closing date.