About the Role
As the Executive Coordinator, you will be assisting and collaborating with the Executive Manager on a distributed work model. You are responsible for providing exceptional support to the Executive Chairman’s private family office at one of Australia’s largest construction companies based in the CBD of Sydney.

This role provides the rare opportunity of working in a fast-paced corporate environment whilst also dealing with the meticulous detail required to operate a private family office. The successful applicant is someone who strives to excel in all facets of their work-life and wants to benefit from the exposure and management of a C-Suite environment at the highest level.

Please note, we will shortlist for potential interviews. The interview process with the client may be across three stages.

About You
You are calm and considered, proactive, dynamic and a passionate person being solution focussed and people/networks orientated, organising, multi-tasking, and managing the lives of others meticulously. You enjoy doing this with the intent of making life simpler and adding value to the lives of your team and overall organisation.

Responsibilities & Essential Criteria

Working hours will be from 8am to 5:00pm Monday to Friday with the responsibility of actioning any queries or updates out-of-hours as required with the shared responsibility of your team

3-5 years’ experience of working in an Office Management/Executive Support environment or project management environment with the desire to concentrate your skills in high-level administration.

Highly proficient with technology; advanced working knowledge of both Apple and Microsoft Office Suite of products.

Exceptional organisational and interpersonal skills (emotional intelligence) with an elevated level of written and verbal communication

Thrive working autonomously but also enjoy contribution and collaboration

A positive person and a solution orientated approach to everything with a team player approach to achieving results

Flexible and have a can-do and will-do-anything solution focussed attitude and someone who will do whatever is required to accomplish the task

An elevated level of sophistication and you can proactively anticipate and manage numerous personal and professional projects at any given time

Work at a high tempo while producing high-quality outputs

Solutions focused and creative with problem-solving skills and the ability to think and act quickly.

Your mantra to commercial knock-backs is that ‘No’ is negotiable and you have a nous for making the right call at the right moment as challenges arise

Excellent judgment and the ability to balance resourcefulness and discretion, demonstrating the ability to protect confidential and proprietary information

Flexible in your approach, including dealing with matters that arise outside business hours

Current National Police Check (within 6 months validity) or willing to obtain one

Located in Sydney NSW or willing to re-locate

Open Drivers Licence

Tertiary qualification will be highly regarded

Family office experience will be highly regarded

Added Benefits

Our client encourages their staff to have a balanced lifestyle, working hard when needed and being well rewarded for your time and commitment

Long-term objectives with the potential to expand and grow with the company

Excellent and well-established company culture

Competitive salary

What you need to do now
Please check that you meet the criteria above and apply by emailing Ciana Kohler at [email protected]. Provide an up-to-date copy of your CV and a detailed cover letter outlining why you are interested in this opportunity, why you would be the best person for this role, your salary expectations and what time frame you could commence.

Salary Expectation
$110,000 plus superannuation | Dependent on Experience