Company description:

Department of Communities and Justice

Job description:

Senior Executive Assistant

Location - This role offers hybrid working arrangements with flexible office locations, as the Executive Director oversees operations across the state.

Employment type - Ongoing, Full-Time role

Salary - Clerk Grade 7/8, $110,265 - $122,058 per annum, plus employer's contribution to superannuation

Industry leading training with ongoing career development and support

Are you a highly skilled, proactive, and strategic Executive Assistant looking for your next challenge? Homes NSW is looking for an exceptional Senior Executive Assistant to support our Executive Director Housing Services, ensuring seamless operations and high-impact decision-making in a fast-paced environment.

Why This Role?

You will provide a range of executive, secretarial and administrative support services across a range of complex issues bringing your expert coordination, strategic communication, and problem-solving to an environment where every decision has an impact.

What you'll do

· Oversee mailbox management and follow up deadlines on the Executive Director's behalf

· Act as the Executive Director's point of contact, analyse and assess requests in order to prioritise matters, and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the Executive's time

· Manage the Executive's diary appointments, records and correspondence, coordinate travel arrangements and schedule and support meetings to facilitate the effective management of the Executive's operational area/directorate/division

· Prepare, coordinate and review high level communication including submissions, briefing notes and correspondence, to respond to issues and enquiries

· Research, collate and coordinate reports, advice and briefings on complex policy and operational matters to support informed decision making and planning

· Monitor, implement and evaluate administrative practices, systems and procedures within the operational area/directorate/division to optimise efficiency and support the delivery of quality outcomes

What we're looking for

· The ideal candidate will have strong verbal and written communication skills

· Strong executive support skills, an expert at mailbox management, coordinating meetings and handling correspondence to ensure the Executive Director and team are supported in their goals

· Excellent relationship management skills with strong stakeholder engagement and ability to provide support across the state

· Some state-wide travel may be required

Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

• We offer a variety of benefits, including:
• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

· Describe a time when you had to manage competing priorities for a senior executive. How did you ensure deadlines were met?

· This role requires drafting and reviewing high-level communications. Provide an example of a complex communication you've prepared and how you ensured accuracy and clarity.

Applications close Sunday, 1 June 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Kylie Mulcahy on 0411 026 353 or at [email protected]

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Syvonne Pereira on 0402 600 846 or via [email protected]

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.