Capstone is partnering with an iconic global real-estate investment and development firm to find an Executive Team Assistant & Office Manager based in Sydney CBD. You’ll be the operational linchpin combining high-level Executive support with hands-on office management to ensure a fast-paced, globally connected leadership team can perform at its best.

Key Responsibilities:
Executive Team Support

• Manage complex diaries, travel itineraries and visa arrangements for senior leaders
• Coordinate leadership-team meetings: set agendas, prepare papers, track follow-ups and action items
• Draft and proofread correspondence, presentations, contracts and agreements
• Organise property tours, client events and conferences across the APAC region

Office Management

• Oversee day-to-day office operations: facilities, supplies, equipment inventory and vendor relationships
• Serve as first point of contact for visitors and internal stakeholders
• Support onboarding by liaising with People & Culture and IT for equipment and workspace setup
• Manage office expense reporting, invoicing and tenancy matters

Operational & Compliance Support

• Assist with corporate secretarial duties: statutory registrations, renewals and document collation
• Facilitate electronic signature workflows, expense payments and compliance record-keeping
• Coordinate team communications and maintain both manual and electronic filing systems

What You’ll Bring

• At least 5 years’ experience in a combined Assistant and office-management role
• Exceptional organisational skills with the ability to prioritise calmly under pressure
• High emotional intelligence and discretion when handling confidential information
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• A proactive, can-do attitude and a genuine passion for fostering a positive team culture

Who We’re Looking For

• A polished communicator who builds credibility with senior stakeholders
• A collaborative self-starter comfortable working autonomously
• Strong problem-solving skills - able to anticipate needs and act without direction
• A service mindset with an eye for process improvements and operational efficiencies
• Alignment with ESG principles and enthusiasm for community-facing initiatives
• Why This Role?

This is a unique opportunity for an experienced EA/Office Manager to step into a pivotal role within a top-tier real-estate organisation. If you thrive on variety, enjoy working at pace and want to make a real impact, we’d love to hear from you.