About the Business

Scentia is a leading Australian education and training group, delivering future-focused learning solutions across short courses, vocational qualifications, higher education, and tailored corporate programs. Our brands include:

The Australian Institute of Management (AIM): Developing Australia's business leaders since 1941, offering hundreds of programs across 10 faculties

AIM Business School: Our accredited higher education provider, delivering postgraduate business and management qualifications

The Australasian College of Health and Wellness (ACHW): Offering Australia’s highest-level qualifications in Applied Health Science

The Institute of Executive Coaching and Leadership (IECL): IECL elevates leadership through the power of coaching. Since 1999, IECL has supported professionals and organisations to unlock potential, enhance performance, and create lasting change.

With unmatched scale, scope, and impact, Scentia is shaping the future of learning.

About the Role

In a brand-new opportunity reporting directly to the CEO, you will play a key role in supporting the CEO and leadership team, while ensuring a smooth-running office for all. Your day-to-day activities will include high-level executive support to the CEO, the smooth operation of the office, and managing projects of different sizes and complexity.

Success in this role will be achieved through the alignment of people, processes and technology, in the delivery of exceptional support to the CEO and the wider Scentia Group.

Key Responsibilities will include:

Provide end to end executive level support for CEO (calendar management, booking meeting rooms/venues, email management, preparing presentations & reports, liaising with Board & key business stakeholders, general administration etc)

Supporting CEO & CFO with Board meetings

Supporting effectiveness of the ELT (agendas, minutes, document management on MSTeams, and adhoc support for individual execs as needed)

Assisting with CEO communications (Media releases, LinkedIn posts, All staff emails, leadership forums, significant employee events like the end of year party etc)

Managing the Circular Quay facilities excluding student areas (WHS, kitchen supplies, stationary orders, floor plan, desk booking, security, catering, meeting rooms etc)

Making travel bookings as required for the CEO & Executive Team and any other required parties

Leading and supporting projects such as office refurbishments, moves and events

About you

Tech savvy and absolutely people focussed, you know how to get it done

An ability to multitask, and of course doing so with a high attention to detail

Pro-active and with an eagle eye, you can anticipate what’s needed and how to prioritise

Excellent collaboration and communication skills, with a high attention to detail.

Ability to influence and align executive stakeholders at all levels

Broad knowledge of corporate processes and systems; post-secondary education preferred but not essential.

Benefits & Perks

Flexible Working Arrangements: Enjoy the flexibility to balance work and life.

Career Growth Opportunities: Access to continuous training and development to advance your career.

Vibrant Office Culture: Be part of a fun and dynamic office environment.

Employee Assistance Program (EAP): Access to support and resources for your well-being.

Ongoing Training & Support: Continuous learning opportunities and support provided.

Complimentary Short Courses: Free access to a variety of short courses.

Monthly Celebrations: Join us for monthly cake days to celebrate our successes among other social events.

Paid Volunteer Days: Two paid days to volunteer and give back to the community.

Collaborative Team Environment: Work with a great team that values collaboration and innovation.

Our Culture

We are passionate about connecting people and organisations through learning. Our culture is the foundation of our success, driven by a clear core purpose and behaviours that are deeply embedded in our organisational DNA. Together, they shape who we are, how we work, and the impact we make.

If you would like to be part of our journey, simply click “Apply Now” and our recruitment team will reach out to you.