Arc is the cool older sibling at UNSW. We pride ourselves on our obsession with student life because we know that the best part of going to uni is all the fun stuff you do outside the classroom. Our mission is to create the best student experience and we do that through a huge range of opportunities and services available to students online and in person. Working at Arc you’ll join a welcoming team of passionate people who believe in listening to students, working together and constantly being better. Plus there are plenty of employee perks like cake, volleyball, Arc Wellness and heaps more.

ORGANISATIONAL SUMMARY

Arc is a not-for-profit social enterprise that exists for the mission of creating the best student life at UNSW. Through the delivery of co-curricular and extracurricular activities, alongside a host of other commercial operations, Arc is a powerhouse of impact at UNSW and beyond. Arc looks after Clubs & Societies, Sport, Volunteering, Events, Food Hub and heaps more ways that the student community at UNSW is supported, enhanced and empowered. Joining the Arc team is joining our vibrant, committed culture and embracing our values of always learning and having some fun.

POSITION SUMMARY

The Executive Assistant is a part-time (2-days) role that supports the operations of the Marketing Department. Primarily the role will manage the administration of the team including scheduling, bookings, minutes, actions, resource management and financial controls. They will audit and manage material stocks, office supplies and membership collateral along with assisting in incidental tasks as they arise. Thei role will extend to tracking, reporting and metrics for the team and include research tasks and marketing campaign activity.

KEY TASKS AND ACCOUNTABILITIES

• Oversee General Managers, Studio Manager and Communications Manager calendar and task list.
• Complete monthly financial tasks like invoicing, requisitions, reimbursements and office supplies management.
• Support with signage audit, management, preparation and maintenance of storage spaces and stock levels.
• Administrative management of meetings, agendas, minutes, projects and workflows.
• Actively engage in fair and equitable workplace practices and behaviour to ensure discrimination-free workplace in accordance with legislative requirements;
• Comply with Arc Workplace Health and Safety (WHS) policy and procedures to actively participate in a safe working culture;
• Maintain an awareness of Arc’s environmental policies and procedures minimising the impact of Arc’s business on the environment.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE
• Office and team experience across task management, communications and file management.
• Strong organisational skills across stocking, cataloguing, auditing and managing for our extensive signage catalogue
• Experience with transactions and basic financial controls.
• An eye for branding, design and attention to detail
• Demonstrated ability to work in a collaborative team environment
• Experience with social media content creation; and an interest in youth marketing trends

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE
• Office and team experience across task management, communications and file management.
• Strong organisational skills across stocking, cataloguing, auditing and managing for our extensive signage catalogue
• Experience with transactions and basic financial controls.
• An eye for branding, design and attention to detail
• Demonstrated ability to work in a collaborative team environment
• Experience with social media content creation; and an interest in youth marketing trends