Senior Administration Officer, School of Nursing and Midwifery
Sydney (Darlinghurst) Campus
Part time (0.8), Continuing contract

Friendly and collaborative work environment

Rewarding opportunity offering career development

Level 5 from $84,837 pa + 14.25% superannuation (pro rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the role

The Senior Administration Officer provides effective and efficient administrative support to the School of Nursing and Midwifery, working in collaboration with academic and professional staff to ensure the smooth operation of the School. Reporting to the Administration Coordinator, this position is responsible for supervising the administrative team and overseeing the administrative functions within the school.

Key Responsibilities

Provide excellent customer service to students and University stakeholders.

Assist the Head of School with the management and review of policies, procedures, guidelines and forms.

Respond to enquiries from students, staff, and external partners, providing timely and accurate information on clinical placements.

Coordinate and collaborate with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function.

Assist with submissions, statistical summaries, data sets and report compilation along with other material related to placements and student outcomes.

Provide high level administrative support by scheduling meetings, preparing documentation, records management and communicating with key stakeholders.

Undertake data entry, maintain spreadsheets, manage correspondence, collate data for reports, and under direction, prepare a range of written communication.

Provide financial support by maintaining financial record systems, processing payments, purchase orders and invoicing ensuring that it is monitored and reported.

Qualifications, skills & experience

Demonstrated administrative capability with previous experience within a university or tertiary environment, desirable.

Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.

Highly developed communication skills, with the ability to build effective relationships, engage and influence a diverse range of stakeholders.

Ability to work independently and across multifunctional teams, showing initiative and a solution-focused approach and providing a high level and responsive service.

Knowledge of relevant industry standards, regulatory frameworks, and accreditation requirements for clinical placements in nursing and midwifery programs is desirable.

Demonstrated competency using administrative and management software such as Microsoft Office Suite, Adobe, Timetabling and Data Base programs (Allocate, Sonia, CELCAT), and video-conferencing tools.

Benefits

Friendly and collaborative working environment

Generous training and development opportunities

Fast paced environment with opportunity for professional growth

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Previous applicants need not apply.

Applications closing date: 29 May 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.