Company description:

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

To deliver transport priorities through the development and delivery of an integrated pipeline of projects and support the Major Transport Infrastructure Program.

Network Design and Integration is a Group within the Department of Transport and Planning and is responsible for delivering transport priorities through the planning, development and maintenance of an integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes for all Victorians.

We're focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

Job description:

About the Role

This is a fixed term role for 24 months. The Project Officer is a position within the Inland Rail project team and is responsible for ensuring that the Inland Rail project in Victoria is delivered in accordance with State requirements.

Reporting to the Manager, Coordination- Inland Rail, the Project Officer will support the development and delivery of major transport initiatives to achieve an integrated transport network in Victoria bringing significant economic value across the State.

The Project Officer prepares project expense recovery plans, leads the development of e-briefings and reports for ministers and senior executives, contributes to effective project governance and supports the manager in project design and delivery related issues management function. Liaising with key internal and external stakeholders throughout the lifespan of a project to ensure successful planning and delivery in an important attribute of the role.

The role also supports the client interface function between the relevant delivery agency (Major Transport Infrastructure Authority (MTIA), V/Line, VicTrack or other) and the Department of Transport and Planning (DTP), other government departments and a wide range of stakeholders, to ensure that project objectives and network outcomes are met throughout the project life cycle.

To access the Position Description, please click here.

Position Outcomes / Accountabilities

- Continuous Improvement -Identifying current and emerging issues and opportunities and has assisted the team to make continuous improvements to processes and/or efficiency.

- Problem Solving -Participate in problem solving activities, including contributing ideas and maintaining a solutions-based approach to issues.

- Project Coordination -Effectively coordinate projects of defined scope under guidance, ensuring they are delivered on time and within budget and to specified, established, and recognised work procedures and quality standards.

- Customer centered -Represent Department in a professional and customer- centered manner when interacting with clients and stakeholders, effectively resolving, escalating, or redirecting issues as necessary.

Key Selection Criteria

We are seeking a motivated and detail-oriented Project Officer to support the delivery of key initiatives that shape Victoria's transport future. This is a great opportunity for someone with a passion for improving systems, working collaboratively, and contributing to high-impact projects. As a Project Officer, you will play a vital role in ensuring effective and timely project delivery. You'll contribute ideas to improve work processes and maintain high standards, even under time pressure. Your ability to think critically and solve problems will be essential as you navigate established guidelines or identify the information needed to make sound decisions.

You will be expected to manage your tasks effectively, maintaining accurate project records and prioritising work based on urgency and impact. With a strong focus on internal and external customers, you will monitor satisfaction levels and seek out ways to continuously improve services.

Collaboration is key in this role. You'll support community and stakeholder engagement processes and understand the value of co-design in delivering meaningful and lasting outcomes. Clear communication and a shared commitment to outcomes will be vital to your success.

This role will suit someone who is organised, proactive and committed to ongoing improvement. If you're looking to build your project delivery experience in a fast-paced, purpose-driven environment, we want to hear from you.

Qualifications and Experience

Desirable

· Project Management Experience

· Background in Engineering, Design or Planning.

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

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Applications close 11:59 pm on Wednesday, 28 May 2025. Please include a resume and cover letter.

All applications must be submitted through the online portal. We're unable to consider email or manual applications at this time.

For further information about the role please contact Mohit Patiyal, Manager Project Coordination via email [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.