THE OPPORTUNITY

Salary: $60,416 - $65,237 per annum pro rata + 11.5% super + leave loading (dependent on qualifications and experience).
Time Fraction: Part Time, 0.8 EFT.
Location: Moorabbin campus.
WWCC: Appointment to this position is dependent on obtaining and maintaining an ‘employee’ Working with Children Check.
Police Check: Appointment to this position is dependent on obtaining a Police Check.
Position Status: Contract of employment until 5 November 2025. Please note, this is a leave coverage.

We are seeking a capable and motivated Administration Officer to support the Student Wellbeing and Student Engagement & Equity teams. In this role, you will manage a range of administrative tasks, including scheduling meetings, maintaining records, responding to enquiries, and supporting reporting and finance processes.

You will be the first point of contact for students seeking support and play a key role in coordinating logistics for events and workshops. The role also involves liaising with staff and external stakeholders to ensure effective communication and strong working relationships.

This is a great opportunity to contribute to a positive, inclusive student experience by supporting programs that promote wellbeing, engagement, and success.

About the role:

• Provide day-to-day administrative support including scheduling, calendar management, and enquiries
• Be the first point of contact for students seeking wellbeing or engagement support
• Liaise with staff and external stakeholders to support clear, effective communication
• Maintain accurate student records and assist with data reporting
• Coordinate logistics for student events and workshops, including bookings and communications
• Assist with processing invoices, purchase orders, and monitoring budgets
• Support continuous improvement of administrative systems and processes

ABOUT YOU

• Previous experience in administrative or support roles, ideally within a student services or educational environment.
• Strong understanding of student wellbeing, engagement, and equity services, along with the ability to navigate related processes and resources.
• Firm commitment to maintaining privacy and confidentiality standards, particularly concerning student data, ensuring all interactions adhere to these principles.
• Proficiency in using standard office software (e.g., MS Office Suite) and practical experience with student management systems or databases.
• Relevant qualification in business administration, management, or a related field, demonstrating a solid foundation in business practices.

ABOUT US

Holmesglen is a leading education provider, valued by local and international learners, industry and the community. We are recognised for innovation in education and training, applied research, creativity and entrepreneurship. Our open, collaborative and quality-driven culture inspires learners and staff to excel.

The Student Wellbeing Department offers a comprehensive range of counselling and welfare services designed to support the holistic health and welfare of students. These services include short-term counselling sessions, crisis intervention, and mental health support across all Holmesglen campuses. The department also coordinates a variety of welfare programs tailored to meet the diverse needs of students, including financial assistance, housing support, food security initiatives, and access to bulk-billed GP services at the Holmesglen Medical Centres across all campuses.

The Student Engagement and Equity Department fosters an inclusive and collaborative educational environment, ensuring every student feels valued and supported. It promotes a vibrant and participatory student life and advocates for the needs of diverse students, offering services such as disability support and services for First Nations students. The department is responsible for promoting diversity, equity and inclusion and overseeing strategic initiatives that promote student voice and partnership.

OUR COMMITMENT TO YOU

Holmesglen is committed to continuing to provide a safe workplace and have put systems and support in place for all our employees to work and deliver safely and flexibly.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

We provide our staff with:

• Employee Assistance Program
• Wellbeing programs
• Professional and career development opportunities
• Onsite parking and close proximity to public transport
• 14 weeks of paid parental leave
• Flexibility to achieve work-life balance
• Opportunities for all

We commit to responding to every applicant.

Employees attending certain workplace settings, including health and care facilities, may be required to meet mandatory vaccination obligations.

TO APPLY

For further information relating to this opportunity and to view the position description, please click here.

All applicants must attach a Resume and Cover Letter addressing the Key Selection Criteria (located on the last page of the Position Description). Please note, that incomplete applications may not be considered.

Applications close at 11:59 pm Thursday 22nd May 2025.

Like to know more? Please contact Kat Howell, Manager of Student Wellbeing, at [email protected]

For application queries, please contact [email protected]

If you require specific support to apply for this position, please contact the People Experience Department on 03 9564 1530 and we will work with you to identify the best way to assist.