Holy Rosary School is a two-stream co-educational institution catering to boys and girls from Three-Year-Old Kindy to Year Six. Every child at Holy Rosary is valued, known and heard, empowering them to develop their strengths in doing good for their world, and forming enduring friendships to flourish in their joy-filled childhood.

Our student-centered approach is based around our strong Catholic community, evidenced based teaching and engaging learning. Our Siena Centre, which supports children with disabilities, is longstanding and well-regarded. We invite applications from suitable candidates for the following position: Finance Officer.

The role of Finance officer is primarily responsible for the financial processing, financial administration and financial management of the school. The role will provide information to support decision making by the Principal to ensure ongoing financial viability of the school. Whilst listed as Full time the FTE will be confirmed with the successful applicant. A hybrid working arrangement will be considered.

Position Available:

Finance Officer. Full time

Application Details:

Closing Date: 4pm, 23rd May 2025

Submission: Email applications to [email protected]

Requirements: One-page document addressing the selection criteria, a resume, and three references.

Selection Criteria
The following describes the key responsibilities of the Finance Officer role. The successful applicant will be able to display exampled experience in completing the following, under the direction of the Principal.

Key Responsibilities
On a weekly basis, the finance officer is required to:

Enter and pay all invoices whilst checking for appropriate authorisations

Enter all casual and staff extra hours into payroll

Enter all receipts, eg EFTPOS

On a monthly basis, the finance officer is responsible for the preparation and maintenance of the financial records including:

Prepare monthly bank reconciliations for all school bank accounts

Prepare general journals as required for payroll, accruals, prepayments, inventory, depreciation

Maintain Petty Cash

Maintain fixed asset register

Enter and review credit card expenditures

Prepare and lodge the monthly Business Activity Statement

Complete monthly reconciliations for balance sheet items including fixed assets, debtors, prepayments, accrued expenses, loans, and contra accounts

Generate and present monthly financial reports, including variance analysis for Income Statement, Balance Sheet and Cash Flow statements for review by the Principal

Summarise and present monthly financial reports for review by the School Advisory Committee and Finance Committee

Assist Parents & Friends Committee with financial requirements

On An Annual Basis

Generate billings for private school fees, including Pre-Kindy Billing. This also involves maintaining direct debit schedules and following up family payments

Prepare Annual Budget (Supported by CEWA)

Prepare all staff contracts (Supported by CEWA)

Prepare End of Year reconciliations and final trial balance including all year end working papers

Prepare End of Year Payroll Report (Supported by CEWA)

Prepare FBT Return (Supported by CEWA)

Ad Hoc Responsibilities

Answer all payroll queries

Prepare budget advice for teachers when needed

Follow up with long outstanding debtors

Monitor cash status and apply for overdrafts when necessary

Answer phones and assist with front desk when needed

Other duties as directed by the Principal

Qualifications Required

Accounting/Bookkeeping Qualifications (Desirable)

AOS Training (Desirable)

Catholic Education Western Australia encourages applications from Aboriginal and Torres Strait Islander people, people with a disability, people of all ages and people from culturally diverse backgrounds. To be eligible to apply for this role you must be legally permitted to work in Australia.

Applicants must be prepared to support the Catholic ethos in the performance of their duties.

In applying for this position you will be providing personal information to the School. This information will be used in order to assess your application for employment.

A current National Police History Check as issued by the Department of Education Western Australia must also be included. The appropriate Criminal History Record Check form is available from the Department of Education website.

On appointment successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post Outlets throughout the State. A list of participating Australia Post outlets can be found on the Australia Post website. An application for a WWC must be made in person.