Company description:

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Network Design & Integration is a Group within the Department of Transport and Planning and is responsible for delivering transport priorities through the development, delivery and maintenance of an integrated pipeline of projects supporting the Major Transport Infrastructure Program, and to plan Victoria's rail network.

Assets and Engineering is a Division in the Network Design & Integration Group and is responsible to enable a safe, resilient and fit-for-purpose Victorian transport system through whole of lifecycle decisions based on systematic and disciplined technical excellence.

Transport Assets' purpose is to maximise the value of the Victorian transport system by driving an integrated, whole-of-life asset management approach to the state's assets across the transport portfolio.

We're focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

Job description:

About the Role

The Asset Data Management Officer is a position that sits in the Asset Intelligence Branch of the Assets and Engineering Division. The role actively supports at a project level the establishment and ongoing implementation, management, business reporting, assurance and continuous improvement of the transport asset data acquisition and assessment methodology necessary to achieve the efficient and timely delivery of requested asset data sets to the Asset Information Function.

The role will also support the establishment and execution of key data validation processes and documentation associated to transport assets data collection projects, conduct and coordinate the data validation assessment and refinement activities with internal and external stakeholders, project support in meetings and project documentation. The position will require significant engagement with internal and external stakeholders across the Department of Transport and Planning (e.g., asset management, enterprise data management, Transport services).

The role will ensure all asset data sets acquired meet the stated quality requirements for each specific asset data set request.

The Asset Data Management Officer role will require an active hands-on approach to achieve the position outcomes.

To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Effective Team Participation - The incumbent understands their role, areas of specific responsibility and the wider services to be provided by the Asset Data Acquisition Function within the Asset Intelligence branch and actively participates as an engaged and effective team member to meet these requirements. As an effective project team member, the incumbent is engaged with high levels of cohesion and commitment and is delivering on the services required.
• Project Management & Delivery - Under broad direction, the incumbent actively contributes to the successful project management and delivery of various asset data collection projects, including the scope, time, cost and quality management. Key contributor to contract evaluation and technical oversight, review, verification, and acceptance of project deliverables prior to provision to the Asset Information Function for ingestion into the relevant Asset Data Platform for use by other parties. Routinely prepares data quality report and project status report in accordance with the Department of Transport and Planning requirements.
• Asset Data Acquisition Requirements Quality - The incumbent understands asset condition inspection (or other inspections), ensuring inspection accuracy and in compliance with Safe Work Procedures, adhered to relevant manual and standards (e.g. Road Structure Inspection Manual, Bridge Maintenance & Repair Manual, Austroads Standards). Additionally, the incumbent supports the implementation of an agreed quality control / assurance process for applicable projects to ensure data provided to the Asset Information Function meets all quality requirements as originally specified. This will include the efficient engagement with both the asset data acquisition party and the appropriate Department of Transport and Planning Subject Matter Experts or other parties to provide any necessary assurance functions in addition to those being provided by any party undertaking the physical asset data acquisition activities. Recommends / implements changes as appropriate to optimise the quality control / assurance process.
• Effective Stakeholder Engagement - The incumbent has established and maintained key relationships, communication and collaboration with necessary transport stakeholders, consultants and contractors to facilitate the efficient access, collection, analysis and agreement on effective collection and verification of asset information. Delivery of high-quality presentations and project reporting to project stakeholders, including data governance working group.

Key Selection Criteria

The DTP is seeking a proactive professional skilled in continuous improvement, project delivery, and data literacy. The ideal candidate will leverage existing systems to drive innovation and efficiency, coordinate and monitor project tasks, and ensure business operations are cost-effective. Proficiency in advanced Excel, data visualization, and clear communication is essential, alongside the ability to engage stakeholders effectively and maintain strong relationships.

Qualifications and Experience

Mandatory

• Bachelor's degree in Civil Engineering or Data Management or a related field.
• Project Delivery / Contract Management experience including working with procured third-party Contractors under a recognised quality system framework.

Desirable

• Experience in conducting wide range of condition audits on transport assets (or other inspections), ensuring accuracy and compliance with Safe Work Procedures.
• General Industry experience working within current road and / or rail transport industry infrastructure.
• Experience in asset data acquisition and/or asset information & knowledge management, including compliance with documented governance requirements under a recognised quality system framework.
• Hands on use of current business systems for Project, Procurement and Contract Management

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

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Applications close 11:59 pm on 28 May 2025.

Please include a resume and cover letter. All applications must be submitted through the online portal. We're unable to consider email or manual applications at this time.

For further information about the role please contact Manoj Bhattarai, Asset Data Acquisition Manager via Manoj Bhattarai ([email protected])

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.