Job Summary:
Seeking a proactive Part time Facilities & Fleet Administrator to manage the day-to-day operations of our facilities and fleet. This role involves overseeing building maintenance, ensuring safety compliance, and managing the maintenance and scheduling of company vehicles.

Facilities & Property Administration:

• Manage the central property and fleet Outlook inboxes
• Ensure all properties comply with all regulations (eg. tag & testing, OH&S etc)
• Assist as required with site closures & establishment of new sites, including office fit-outs
• Establish and maintain an up-to-date database of certified suppliers/tradesmen to service all sites across.
• Process and arrange for a standard monthly payment for all recurring monthly property charges (in accordance with Finance)
• Action account queries regarding property/leases/fleet/maintenance/etc
• Coordinate the facilities and service contractors as required
• Lodge and assist with property insurance claims
• Assist with contract management as required

Fleet Administration

• Ensure motor vehicle fleet is in accordance with leasing & policy requirements
• Ensure the leasing company database is up to date with accurate information on the driver of the car (eg cost Centre and site pool vehicle)
• Update driver information as required, eg register of current licenses
• Ensure all logbooks completed for TOT and Pool vehicles per policy or other requirements

Qualification and Experience

• Experience with facilities, property and contracts management
• Experience in delivering and reporting on services according to agreed Service Levels
• Ability to maintain high productivity levels with accuracy while under time pressure and/or dealing with conflicting priorities
• Customer service orientation with demonstrated communication, negotiation and conflict resolution skills
• Experience in dealing with a wide range of stakeholders and locations
• Experience in working to tight deadlines.
• Experience in working in a service driven, customer focused environment.

How to apply
Click APPLY or contact Olivia Agar on ([email protected]) for a confidential discussion.

**Please note your suburb of residence on your resume**

**Due to lack of public transport Candidates must have a car**