Executive Support Coordinator | Located at our newly built Oak Flats office

Join a 2024 award-winning Illawarra-based organisation celebrated for Excellence in Workplace Culture, Large Business, and Business of the Year.

We’re looking for an Executive Support Coordinator who brings a high level of professionalism, strong judgement, and a genuine commitment to supporting Warrigal’s executive leaders.

You’re someone who’s dependable, organised, and understands the importance of working with discretion. You take initiative, stay a step ahead, and manage competing priorities with confidence. You’re clear in your communication, thoughtful in your approach, and bring a calm, solutions-focused mindset to your work.

If you’re looking to be part of a team where your skills are valued, your contribution is respected, and your work has purpose, we’d love to hear from you.

The opportunity

You will be a trusted support to the Executive Team, helping them stay focused, organised, and prepared to lead effectively. Whether it’s coordinating complex schedules, preparing briefings for key meetings, or managing communications with care and discretion, you’ll play an essential role in ensuring their time and attention are where they’re needed most.

This is more than a traditional support role, it’s about being a step ahead, understanding what’s important, and knowing how to prioritise in the midst of shifting demands. You’ll bring a calm, considered approach, strong judgement, and the ability to build positive relationships across all levels of the organisation. Your attention to detail and sense of initiative will ensure things don’t just get done, but get done well.

In this role, you’ll contribute directly to the effectiveness of the Executive Team—not just by handling the day-to-day, but by helping to create space for strategic thinking, collaboration, and leadership. It’s a position where your reliability, discretion, and professionalism will be both noticed and valued.

The benefits | Recognising your value

• Base salary up to $92k + packaging benefits + super
• Not For Profit salary packaging benefits – pay up to $18,550 less tax per year, meaning more money for you
• Career break schemes, additional purchased leave and more
• Commitment to on-going professional and career development
• Subsidised access to your local gym and 200+ more across the country with a Fitness Passport
• 24/7 access to mental, physical, social and financial support via EAP

The requirements

Essential:

• A Diploma in Business Administration or a related field, or equivalent tertiary qualification.
• Proven experience in delivering high-quality executive administrative and operational support, including proactive executive diary management.
• Exceptional verbal and written communication skills, with the ability to handle confidential information with discretion.
• Strong interpersonal skills, capable of building effective relationships with staff, the Executive, and the Board.
• Highly organised, with excellent planning and time management skills, and the ability to adapt to competing priorities and deadlines.
• Advanced proficiency in Microsoft Office applications, including word processing, presentation software, databases, and spreadsheets.
• Experience in conducting research and preparing responses, submissions, and reports for senior leadership.
• High level of initiative, self-motivation, and the ability to work independently with minimal supervision.
• A current driver’s licence.

Desirable:

• Previous experience in the aged care industry.

What our people love about working here:

A supportive, passionate culture: It’s a community filled with inspiring, big-hearted people. We back each other, listen without judgement and lead with kindness, respect and unwavering support - for our customers, residents and each other. This is encouraged from the top down and worked hard at – every day.

Leaders who value you: It’s important you feel valued. To us, this is not a one-off task. But a commitment to creating an environment where you feel seen, heard and valued – every day. Leaders and managers go out of their way to understand you, respect your opinions and hear what you have to say. This creates greater unity and collaboration with each other.

One team, united in our purpose: We support older people to have great lives. We put older people first in everything we do. On an everyday level, we help them age with dignity, independence, happiness and connectedness. On a big picture level, we’re challenging ageist thinking in Australia. This is the Warrigal Way.

Who we are | A community who cares

Warrigal has firmly established itself in the aged care community for over 60 years. We’re proud of the diverse range of retirement living and aged care services we’ve built up in that time, but we still have the same appetite to grow and innovate. Meaning, you’ll have the chance to move around, get promoted or explore different areas across our expanding business in Illawarra, Southern Highlands, Queanbeyan, and Canberra – if that’s what you want.

Do work that matters to you

This is your chance to do work that matters, and make a meaningful difference to the lives of Australia’s older community – now and in the future.

JOIN US AND BE THE DIFFERENCE

We encourage Aboriginal and Torres Strait islander people, workers of all abilities, ages and people from culturally and linguistically diverse backgrounds to apply and join our community.

Are you keen? Then don’t delay applying. We review applications as we get them and will close the vacancy once we find the right person.

Got questions? You can contact [email protected] but please don’t send applications through email – we can’t accept them.

If successful, you may be asked to do a medical, National Criminal History Check or NDIS Worker Screening Check, and provide references.