Admin Officer - Part time

About Us

Solinnov develops innovative solutions for real world complex signal processing problems in wireless communications, electronic warfare, and radar, using FPGA-based software defined radios (SDRs). Having a strong core of FPGA firmware and software engineers, we are expanding our capability to design our own SDR hardware.

Our headquarters are in Adelaide, with a team in Melbourne. We work primarily with the Australian Government and Australian Defence.

The Role

We are looking for an Admin Officer to provide a support service to our business over two sites. You will be based at our Adelaide headquarters, working closely with our Business Manager here in Mawson Lakes, and our CFO who is based in Melbourne. The role is initially offered as part-time, 25-30hrs, ideally over 5 days, with flexibility to suit your needs.

The successful candidate will provide clerical and administrative duties in support of the business at a high level of proficiency.

Tasks will include assisting with financial reporting and data entry; co-ordinating recruitment activities; performing purchasing; organising corporate travel and accommodation; supporting meetings by co-ordinating availability of internal and external attendees, and organising any catering requirements; handling postage and couriers; assistance with employee on-boarding and exit activities; monitoring and maintaining office consumables such as kitchen and stationery items; maintaining records; processing email; and managing calendars.

Our Ideal Candidate

The person we seek should have experience working in an office where you had to manage a wide variety of tasks and competing priorities. You should have at least 5 years’ relevant experience.

Our ideal candidate is capable of creative thinking and working both in a team and individually on routine matters as well as non-routine tasks and projects. They will be passionate about office organisation and efficiencies and can share their experience and knowledge on how to improve office tasks.

The ideal candidate will have had experience in staff recruitment support activities and dealing with customers. They will have good communications skills, both written and verbal and be capable of preparing high quality documentation and presentation material for external audiences.

The successful candidate will be based in (or can relocate to) Adelaide, Australia.

Experience & Qualifications

Applicants must be Australian citizens. Please state this on your application.

Applicants should have the following skills and experience:

Have an enthusiastic approach and positive attitude to their role.

Excellent administration and organisation skills.

Excellent spoken and written English is essential.

Understanding and experience creating styles and templates, as well as high proficiency in the day-to-day use of office software, including Microsoft Word, Excel, PowerPoint, SharePoint.

Proficiency and experience in preparing documentation, reports, and minutes of meetings.

Experience in accounting and human resource activities.

Experience in the use of accounting tools, ideally Xero, is desirable.

Excellent customer service skills.

Familiarity with JIRA, and Confluence is desirable.

Key Benefits

This position provides an opportunity to develop your role into a foundation administrative support position for Solinnov and would enable you to grow your knowledge and capabilities in an advanced technology environment.

You would have an opportunity to work in a collaborative and friendly team environment at our Adelaide Head Office and be paid a competitive salary package. Study assistance packages and paid parental leave arrangements are also available.

To Apply

Please provide a cover letter and CV in your application. This is a re-advertisement, so if you have previously applied in the last round, there is no need to apply again.

For more information, please contact [email protected].