About the Role:

We are seeking an experienced and reliable Office Manager to join our busy workshop team. This role combines reception and administration duties with workshop coordination support, including parts ordering, invoicing, job tracking. The ideal candidate will thrive in a hands-on, fast-paced environment and be a key player in keeping our operations running smoothly.

Key Responsibilities:

Reception & Front Desk:

Greet customers and suppliers in a professional and friendly manner

Manage incoming phone calls and workshop inquiries

Book in jobs and schedule appointments with clients and suppliers

Maintain a tidy and professional reception and customer waiting area

Workshop Administration & Coordination:

Order parts and supplies as required by tradespeople and supervisors

Liaise with technicians to ensure accurate job costing and job card completion

Create and send invoices for completed work

Maintain records of jobs, parts used, and labour hours for accurate billing

Data Entry & General Admin:

Enter job and client details into workshop management software (e.g., Xero, Workshop Software)

Reconcile invoices, track job progress, and update client records

File documents, scan job cards, and assist with reporting

Support stocktake and inventory processes as needed

PA Support to General Manager & CEO:

Schedule meetings, manage calendars, and coordinate appointments

Organise travel, accommodation, and events

Provide reminders and follow-up for key business priorities

Skills & Experience:

Experience in a mechanical, diesel, or workshop environment is preferred but not essential

Strong organisational and multitasking skills

Confidence in ordering parts and working with suppliers

Familiarity with invoicing and job management systems (e.g., Xero, MYOB, ServiceM8, or similar)

Excellent communication skills, both written and verbal

A proactive, practical approach and strong attention to detail

Ability to handle confidential information with professionalism

What We Offer:

A supportive, down-to-earth team environment

Stability in a locally owned and operated workshop

A diverse role with variety across office and workshop operations

Opportunities for growth and development

Monday to Friday work schedule (flexible for the right candidate)

To Apply:
Email your resume and a brief cover letter to [insert email address]. We look forward to welcoming a capable and committed team member to our crew.