APS4 Executive Assistant

We are seeking a highly organised and detail-oriented Executive Assistant for our federal government agency. In this role, you will provide essential administrative support to senior executives and ensure the smooth operation of business line functions in accordance with relevant legislation, procedures, and guidelines.

Key Responsibilities:
• Drafting correspondence and reports under general direction.
• Managing files, diaries, emails, and answering enquiries.
• Organising and coordinating meetings, teleconferences, and venues.
• Arranging travel and accommodation.
• Providing administrative support for the delivery of programs and events for the Division.
• Supporting senior executives to ensure all business functions are undertaken in compliance with APS Values, Code of Conduct, Employment Principles, WHS obligations, and AFSA’s risk management framework.

To be consider you will demonstrate:

• Judgement and Common Sense.
• Draw accurate conclusions based on evidence and precedent.
• Engage appropriate escalation procedures when necessary to ensure smooth resolution of issues.
• Administrative Support.
• Collaborates Internally and Externally.
• Communicates Simply, Tailoring Messages to Audience.

Qualifications and Experience:

• Proven experience in administrative support roles.
• Proficiency in MS Office and other relevant software.
• Strong organisational skills and attention to detail.
• Excellent verbal and written communication skills.
• National Baseline Clearance

To Apply:

As this role is with a Federal Government Agency, applicants are required to hold Australian Citizenship and a National Baseline Clerance at the time of applying.

To submit your application with an updated copy of your resume in MS Word format, click 'Apply Now' or for more information call Sophie Haines on 08 8400 4400.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.