About Us

We are a boutique fine art investment company specializing in acquiring, managing, and selling Australian and aboriginal artworks and contemporary pieces for private collectors and institutional investors. With a passion for art and a keen eye for value, we provide clients with a seamless experience in art investment. We are seeking a detail-oriented and proactive Administrative Assistant to support our team.

Position Overview

The Administrative Assistant will play a crucial role in ensuring the smooth day-to-day operations of the office. The ideal candidate will be organized, discreet, and efficient, with a keen interest in both administrative excellence and the art world. Experience with MYOB or similar accounting software is highly desirable.

Key Responsibilities

Perform general administrative duties including filing, data entry, scanning, and scheduling

Manage office communications, including answering phones and responding to emails

Coordinate meetings, appointments, and travel arrangements for directors and staff

Maintain records of artworks, client correspondence, and transaction documentation

Support bookkeeping and accounts payable/receivable processes using MYOB

Assist with preparing invoices, reconciling bank statements, and expense tracking

Liaise with galleries, auction houses, shipping agents, and other stakeholders

Order and manage office supplies, ensuring the workspace is organized and well-stocked

Maintain confidentiality and handle sensitive client and financial information with discretion

Qualifications

Proven experience in an administrative or office assistant role, preferably in a professional services or creative industry

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Experience with MYOB accounting software is highly preferred

Excellent written and verbal communication skills

Strong organizational and multitasking abilities

High attention to detail and ability to work independently

Interest in fine art or previous exposure to the art world is a plus