The Role

The acquisition of conventionally-armed, nuclear-powered submarines is an historic and transformative endeavour for Australia. The whole-of-nation effort to safely and securely deliver the cutting edge nuclear-powered submarine program will transform Australia’s economic and national security landscape for decades to come.

• The ASA 4 Executive Assistant (EA) is accountable under limited direction to perform and achieve moderately complex administrative support work within an integrated workforce to support two Senior Executive Service Officers within the Technical Division.
• They are accountable to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and the Australian Submarine Agency’s mission and policy requirements.
• The ASA 4 EA will be required to organise their workflow, making decisions relating to their area of responsibility and seeking guidance when required.
• They may exercise some discretion with respect to how legislation, procedures and guidelines are interpreted and applied to their work.
• They will provide administrative support that is informed and directed by their knowledge of the administration function.
• They may undertake some research and analysis activities.
• The ASA 4 EA will be required to share information, monitor work practices, set work priorities and develop local procedures.
• They may be required to provide coaching and on-the-job training for newer and less experienced team members.
• You will be accountable for timely and professional communication with a range of stakeholders, including providing advice on moderately complex operational and administrative issues to achieve outcomes for their work unit and the Australian Submarine Agency.
• They will be accountable to contribute towards ongoing self-improvement and professional development.

About our Team

Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people. Within the Administration, function of an APS 4 Executive Assistant is accountable under limited direction to perform and moderately complex administrative support work within an integrated workforce.

They are accountable to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and the Australian Submarines’ mission and policy requirements.

We offer flexible working arrangements and a range of formal and informal professional development opportunities.

Our Ideal Candidate

We are a dynamic organisation seeking employees who are agile, innovative and energised by high-paced work. We are seeking highly motivated and collaborative minded people who will have the opportunity to contribute to a once in a lifetime program.

Our ideal candidates will bring the following attributes and skills to the role:

• Our ideal candidate has the ability to manage competing priorities, work under pressure and meet deadline with little guidance.
• A positive attitude and willingness to learn and grow in the role are essential, as is the ability to work in a fast-paced and dynamic environment with a strong focus on customer service.
• Attention to detail is crucial, as the role involves maintaining accuracy and confidentiality in all tasks.
• Flexibility and adaptability are also essential, as the role may require the ability to work on a range of tasks and adjust to changing work demands and deadlines. Overall, the ideal candidate should be a motivated and proactive individual with a strong work ethic, excellent communication skills, and a commitment to delivering high-quality administrative support.

ASA is seeking applicants to fill current and anticipated vacancies and to create a merit pool for future vacancies. Throughout the year ASA, may contact you to reconfirm your interest in roles and update you with relevant information. We request that you keep your contact details up to date and to advise us if your circumstances change, and you no longer wish to remain on the merit pool.

Application Closing Date: Monday 26 May, 2025

For further information please review the job information pack, reference ASA/03702/25 on https://defencecareers.nga.net.au/?jati=79ACCDAC-9BD8-3687-6A4D-E3C391DB7331.