Project Manager HRIS & Payroll Implementation

Contract Type: Fixed Term (Immediate start until April 2026)
Salary: $170,000 - $190,000 + Super per annum, pro rata
Location: Sydney CBD (on-site presence required)

Role Overview:

An exciting opportunity for an experienced Project Manager to lead the implementation of a new Human Resources Information System (HRIS) and payroll system for a professional services organisation impacting 500 employees, based in Sydney's CBD. This role involves managing the project end-to-end, including planning, requirement gathering, vendor selection, implementation, configuration, data migration, user training, and go-live. The successful candidate will ensure smooth integration with existing systems and work closely with HR, IT, and other stakeholders to meet business needs and project deadlines. The role requires a Project Manager who has strong experience with HRIS and Payroll Implementations.

Key Responsibilities:

Stakeholder Collaboration:

• Engage with internal stakeholders to understand current system operations and define new system requirements for HRIS and Payroll.

Requirements Documentation:

• Develop a comprehensive requirements document outlining essential functionalities, data integrity, and system integration needs.

Vendor Selection:

• Design and execute a vendor selection process.
• Work with consultants to identify potential vendors.
• Conduct an RFP process to select a vendor that meets CBP's requirements.
  

Project Planning and Execution:

• Create a detailed implementation plan, including timelines, milestones, resource allocation, and budget management.
  
• Define implementation scope and gather requirements from HR, Finance, and business stakeholders.
  
• Manage system configuration and customisation to align with organisational processes.
  
• Provide regular project status reports to key stakeholders.
  
• Identify, document, communicate, track, and resolve issues to meet project objectives.
  
• Coordinate testing phases (functional, integration, user acceptance) and address identified issues.
  

Vendor Management:

• Collaborate with the HRIS and payroll software vendor to address implementation challenges.
  
• Negotiate contracts and manage vendor relationships.
  

Stakeholder Management:

• Facilitate communication and collaboration between HR, Finance, payroll, IT teams, and other internal stakeholders.
  
• Manage change management initiatives to ensure smooth user adoption of the new system.
  

User Training and Support:

• Develop and deliver comprehensive user training materials and workshops.
  
• Provide ongoing support to users during the post-implementation phase.
  

Essential Competencies:

• Proven experience in HRMS/HRIS/Payroll implementation, preferably as a project manager (ideally 2 full life cycle implementations).
  
• Demonstrated experience in developing, implementing, and managing web-based systems.
  
• Deep knowledge of HR and payroll systems, processes, and practices.
  
• Strong project management skills, including planning, resource management, risk management, change management, and budget management.
  
• Excellent communication and stakeholder management skills, with the ability to engage with all functional areas of the business, including IT, Finance, and HR.
  
• Strong interpersonal skills, with the ability to develop and sustain strong business partnerships with internal and external stakeholders.
  
• Ability to work independently and within a team.
  

What to do next:

If you are a proactive and experienced Project Manager with demonstrated experience and a passion for HRIS and payroll systems, please forward an updated resume to [email protected] for a confidential discussion.