Who we are:

Our vision is to apply geophysics to unlock the world’s mineral treasures.

Gap Geophysics Australia is Australia’s premier geophysical contracting company, operating globally from our home in Brisbane. We are passionate about technology, but nothing is more important than keeping our people safe and healthy.

We are seeking a highly organised, proactive Executive Assistant to support our Managing Director and Business Development Manager. This is a dynamic and varied role suited to someone who thrives in a fast-paced environment and is comfortable balancing multiple priorities with efficiency and discretion.

About the role:

Support the Managing Director

Provide high-level administrative support, including calendar management, meeting and report preparation

Assist the Managing Director in planning and managing work responsibilities to ensure timeframes are met

Coordinate complex travel arrangements and itineraries

Receive, review/screen and prioritise incoming written and verbal communication to the Managing Director where appropriate and determine a suitable course of action

Support the Business Development Manager

Provide high-level administrative support, including calendar management, meeting and report preparation

Research, create and maintain customer information, leads, and opportunities in Salesforce.

Assist in managing customer inquiries, ensuring prompt and professional communication.

Track and monitor customer interactions within Salesforce to enhance customer satisfaction.

Help manage follow-ups, reminders, and customer communications.

Ensure data accuracy and completeness in Salesforce by regularly auditing records.

Assist in importing/exporting data, deduplication, and data cleansing activities.

About you:

Demonstrated experience in a similar role supporting senior management

Exceptional organisational and time management skills

High attention to detail with excellent written and verbal communication

Proficient in Salesforce or similar, Microsoft Office and digital tools for document management, scheduling, and e-signatures (e.g., DocuSign, AdobeSign)

A proactive attitude and ability to anticipate needs

Problem-solving mindset

Ability to handle sensitive and confidential information with professionalism and discretion

What can you look forward to:

Rewarding opportunity to work within a dynamic, cutting-edge technology provider

Richly diverse and respectful company culture

Professional development and advancement support

Flexible working arrangements

How to apply:

If you are looking to excel in a fulfilling role where you can make a significant impact - please apply now through Seek!