The Role

Blok Modular are looking for a highly motivated Office Administration + Personal Assistant to join our team! You will assist the Director and have excellent communication, organisation, and time-management skills to streamline business operations on day to day matters. You will be able to manage the Director’s calendar, schedule appointments, and handle administrative tasks efficiently. You will also be proficient in using design software and be able to maintain project files and records. Additionally, you should be able to identify and anticipate potential issues and provide appropriate solutions. Good knowledge of architectural terminology and concepts is essential, as well as the ability to create presentations, reports, and other documents. Attention to detail, accuracy, and time management skills are crucial in this role.

Main Duties/Responsibilities

Director's email and calendar management

Coordinate meetings with clients and stakeholders

Book the Director’s travel and accommodation arrangements

Help prepare documents, reports and presentations for meetings

Handle administrative tasks (data entry, maintaining registers, and processing of standard forms)

Serve as a liaison between the Director and other departments

Ensure the office is clean and tidy

Errands (post office, banking + general).

Office supplies (stock checking/restocking)

Ad-hoc tasks as required (in line with candidates' skills).

Skills and Experience

Strong administrative experience in similar role (EA, PA, Team Assistant)

Prior experience working closely with partners/directors

Experience in Architecture/Design industry is highly regarded

Adobe Indesign experience is highly regarded

Works in a confidential, professional manner

Professional verbal and written communication

Has high expectations and attention to detail

Ability to prioritise and work to deadlines

Can be adaptive and respond quickly to change

Mandatory Requirements

Legal right to work in Australia

Ability to work Monday – Friday

Work from our Carole Park studio

If interested in this position, please send your resume, CV and references in PDF format to [email protected]