POSITION DESCRIPTION

POSITION TITLE: ACCOUNTS OFFICER
Part-Time – 9am-3pm each day (5.5hours/day + half hour for lunch) (Additional hours may be available for the right candidate based on skills and experience)

AWARD: Social, Community, Home Care and Disability Services Industry Award 2010
Level 3 – $37.35/hour (permanent rate)

ACCOUNTABILITY: The Accounts Officer reports to the Finance Manager and CEO and is employed by Innisfail Youth and Family Care Inc.

LOCATION: 34 Cassowary Street, Innisfail, Qld 4860

OVERVIEW: We are seeking a dedicated and detail-oriented person to join our team as an Accounts Payable/Accounts Receivable and Administration officer within our not-for-profit organisation.
This position is essential in supporting our Finance Officer and ensuring the accurate and efficient processing of financial transactions related to both accounts payable and receivables.

ACCOUNTS AND ADMINISTRATION OFFICER POSITION DUTIES

1. ACCOUNTS PAYABLE:
• Receive, review, and process invoices from vendors, ensuring accuracy and adherence to organizational policies and procedures.
• Code invoices with appropriate expense accounts and program codes.
• Prepare and process payments for approval and payment.
• Assist in the preparation of financial reports and analysis related to accounts payable.
2. ACCOUNTS RECEIVABLE:
• Record, receipt and reconcile incoming payments, including rents, donations, grants, and other income.
• Follow up on outstanding receivables.
• Process and acknowledge donations according to organizational guidelines.
• Assist in the preparation of financial statements and reports related to accounts receivable.
3. ADMINISTRATION:
• Answer telephone inquiries and provide information to callers if required about the services of the organisation.Collect statistical data on phone calls. Take messages for the CEO and other staff.
• Attend to any administration as directed by the CEO. This includes filing, petty cash, banking, etc
• Understand the issues facing young homeless people and why young people become homeless. Demonstrate compassion, understanding and patience when dealing with young people and other clients.
• Take minutes of meetings when required.
• Prepare documentation for audit purposes and Annual General Meetings.
4. EXPERIENCE:
• Previous experience in finance role or accounts payable role preferred but not essential.
• Familiarity with accounting software systems, preferably XERO or MYOB
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients and suppliers.
• Knowledge of not-for-profit accounting principles and regulations preferred but not essential.
• Ability to work effectively in a team environment and collaborate across departments.
• Commitment to the mission and values of the organization.
5. EMPLOYEE BENEFITS:

Working with Innisfail Youth and Family Care Inc. provides a rewarding experience, with opportunities to make a real difference in the lives of people in need. Our innovative and supportive culture is guided by our values of compassion, integrity, professionalism, equality, and trust.

Employee benefits include:

• Not-for-profit salary packaging benefits that reduce taxable income.

• Free, confidential counselling services through our Employee Assistance Scheme

As an Accounts Officer in our not-for-profit organisation, you will play a vital role in supporting our financial operations and ensuring the integrity of our financial data. If you are passionate about contributing to the success of a mission-driven organisation and possess the skills outlined above, we encourage you to apply.

Your application must address each of the following selection criteria.

ESSENTIAL SELECTION CRITERIA
1. Drivers License – manual vehicle license necessary
2. First Aid Certificate
3. Commission for Children and Young People and Child Guardian Working with Children Blue Card (This will be organized by the organization for the successful applicant.)

KEY SELECTION CRITERIA

1. Demonstrated ability to work unsupervised, accept supervision and advice and implement results of discussions with the Manager.
2. Demonstrated organization and time management skills.
3. Effective interpersonal and communication skills, with the ability to liaise verbally and in writing with businesses, community groups, and government departments.
4. Proficiency in using XERO and/or MYOB software.
5. Competency in using Microsoft Word, Microsoft Excel, the Internet, and email.
6. Demonstrated integrity and ethical behaviour, particularly when handling financial transactions and sensitive information. A strong understanding of confidentiality protocols for clients and the organisation.
7. Ability to adapt to changing priorities and limited resources in a not-for-profit environment. Candidates must demonstrate flexibility and responsiveness to new challenges.

Please return completed applications to:
Email: [email protected]