Are you a highly organised and proactive individual with a passion for bringing projects to life?

Do you thrive in a collaborative environment and enjoy the buzz of coordinating diverse activities?

If so, we have an exciting opportunity for you!

About Us:

At Xzibit we believe in creating exceptional experiences. Our Museums & Experience Centres department is at the forefront of designing and delivering innovative and engaging installations. We foster a supportive and inclusive culture where teamwork, innovation, and integrity are paramount. We value individual contributions and empower our team members to take ownership and drive success. If you're looking for a place where your ideas matter and you can make a tangible impact, this might be your perfect match!

The Role:

As our Part Time Project Coordinator (with the opportunity to grow into a full time role), you will be the backbone of our Museums & Experience Centre team, playing a crucial role in the smooth and efficient execution of project installations and maintenance projects. Your exceptional organisational, communication, and coordination skills will be essential as you manage a variety of logistical and administrative tasks, liaise with internal and external stakeholders, and contribute directly to successful project outcomes.

This role is initially x2 days per week, with a preference for Monday and Wednesday located at our office at Luscombe.

Key Responsibilities:

Project Assistance: Manage crew and site visit travel, inductions, and rosters. Provide administration support to Head of Museums & Experience centres. Oversee maintenance schedules, create maintenance project plans, and coordinate cross-functional teams. Liaise with external stakeholders, respond to client requests, prepare documentation (job folders, maintenance manuals), maintain supplier lists, update project information, and source quotes. Provide occasional onsite support.

Logistics & Inventory: Coordinate freight bookings and site supplier arrangements. Manage equipment hire (forklifts, etc.), obtain quotes, and schedule deliveries/pick-ups. Handle Xzibit vehicle bookings and complete accurate freight documentation.

Communication & Team Collaboration: Champion company values, support team projects, foster teamwork, and participate in project debriefs for continuous improvement.

Experience:

Project Assistance: 1-2 years of experience in project assistance or coordination, preferably within service centres, museums, or the exhibition industry.

Logistics: Proven experience in managing logistics, including freight, transportation, and equipment hire.

Administrative: Strong administrative skills, including meticulous record-keeping, accurate documentation, and efficient data entry.

Stakeholder Management: Demonstrated experience in effectively liaising with various stakeholders, including clients, suppliers, and internal teams.

Qualifications:

Relevant tertiary qualification (e.g., events management, business admin).

Proficiency in Microsoft Office Suite and project management software.

Relevant industry certifications (advantageous).

Key Skills:

Strong organisational, time management, communication (written & verbal), problem-solving, adaptability, teamwork, initiative, and exceptional customer focus.

What we offer:

We might be biassed, but we think we have created a great place to work, with a terrific team, competitive salary, excellent benefits, and the opportunity to work on exciting and innovative projects.

Plus:

Team lunch and regular BBQ's

Awards and recognition at our Monthly team meetings

Friday afternoon drinks (and darts)

Team events

Advance your skills and take on new challenges in a growing company.

If you are a highly motivated and detail-oriented individual with the skills and experience we are looking for, we encourage you to apply!

To Apply:

Please submit your resume and a cover letter outlining your relevant experience and why you are interested in this opportunity using this link https://shorturl.at/8wK27