We are seeking a proactive and detail-oriented Administrative Assistant Part Time= 3 days per week (8 hours per day) to join our clients team based in Fremantle. This role is pivotal in delivering high-quality administrative and customer service support across the organisation, ensuring processes and outputs align with the strategic business goals.

About the Role

You will play a key role in providing efficient and effective administrative services, assisting with internal coordination, stakeholder engagement, and front-of-house duties. Your strong organisational skills, communication abilities, and customer-focused mindset will help you thrive in a dynamic and fast-paced environment.

Key Responsibilities

• Greet visitors at reception and respond to enquiries with accurate and helpful information
• Assist with scheduling, preparing, and distributing meeting papers and reports.
• Perform data entry tasks, including purchase requisitions and maintaining contact databases
• Support the coordination of stakeholder events, including venue booking, catering, and logistics
• Manage shared resources, such as fleet vehicles, security passes, and PPE, ensuring accurate record-keeping
• Take and distribute clear, concise meeting minutes

About You

To be successful in this role, you will have:

• Proven experience in customer service and administrative support
• Strong written and verbal communication skills
• Well-developed interpersonal skills, with the ability to liaise effectively across all levels and handle sensitive issues with confidentiality
• The ability to work under pressure, prioritise tasks, and manage competing deadlines
• Excellent time management, attention to detail, and computer literacy

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.