PeopleTray is Australia’s leading cloud platform for Workforce Management, FIFO Logistics, and Occupational Health & Safety (OHS) in the mining and contracting sectors. Our software is used by operations teams to manage rosters, travel bookings, contractor mobilisation, training, compliance, and safety—all in one easy-to-use system.

We are proudly part of Vela Sustainability Technologies, a global group of software companies focused on building solutions that support safe, sustainable, and efficient operations across multiple industries. Backed by Vela, PeopleTray is now expanding internationally, creating exciting new opportunities for our team and our customers.

Key Responsibilities

Implement and configure PeopleTray modules to support client needs across:

Mobilisation, Onboarding and site access

Rosters and scheduling

Flights, travel, and accommodation

Training, compliance, and competency management

Safety and OHS processes

Partner with site administrators and HSE teams to understand existing processes and configure digital workflows that improve efficiency, visibility, and compliance.

Deliver training sessions (onsite and virtual) for users of all levels—ensuring smooth adoption and self-sufficiency.

Conduct hands-on support during go-live periods, troubleshooting and resolving issues quickly.

Collaborate with the PeopleTray product and support teams to feed client insights into ongoing product improvement.

Travel to client sites to strengthen relationships and provide on-the-ground support where needed.

Experience

✅ Minimum 3+ years of relevant experience, ideally in one or more of the following areas:

FIFO Site Administration: Working on-site in mining or heavy industry, supporting day-to-day personnel movements, accommodation bookings, flights, and onboarding.

Mobilisation Coordination: Hands-on experience managing the mobilisation of large workforces, including onboarding of contractors, verifying competencies, arranging site access, and liaising with multiple departments to ensure readiness.

Rostering & Travel Management: Creating and managing rosters, backfilling shifts, managing travel changes, and aligning workforce scheduling with operational requirements.

HSE/OHS Administration: Familiarity with safety systems and procedures, including the use of software to record incidents, hazards, and safety meetings.

Software Implementation or Support: Participating in or leading the rollout of digital tools or ERP platforms for workforce, compliance, or safety. This includes gathering user requirements, configuring systems, providing training, and resolving issues.

✅ Tools and Software You Should Know (experience with any of the following is highly regarded):

INX Software – for managing flights, rosters, and accommodation ,Safety

SAP, Pronto, SuccessFactors, or similar ERP platforms

SiteDocs, SAI360, or other compliance and safety systems

SharePoint, Excel, and online workflow tools for reporting, scheduling, and communication

Familiarity with OHS software, training record systems, or digital contractor onboarding tools

✅ Additional Skills & Attributes We Value:

A strong understanding of the unique challenges faced by site administrators and mobilisation teams in the mining and contracting environment.

Demonstrated ability to work across departments—from site-based HSE teams to head office HR and compliance functions.

Proven experience in training and supporting users, especially those who are not tech-savvy.

Strong attention to detail with the ability to manage multiple tasks and priorities at once.

Excellent communication and documentation skills to ensure users feel supported throughout the implementation process.

Experience in identifying workflow inefficiencies and recommending practical, tech-enabled solutions.

Why Join PeopleTray?

Perth-based role with hybrid flexibility and work-from-home options.

Be part of a fast-growing SaaS company that’s solving real-world challenges in mining and contracting.

Work closely with industry-leading clients across Australia—and support our expansion into global markets.

Join a collaborative team that values your industry knowledge, not just your tech skills.

Enjoy access to our modern office with gym, supportive leadership, and a culture that values initiative.

Opportunities for career progression, training, and international exposure via our parent company, Vela Sustainability Technologies.

Contact: Interested candidates are encouraged to email their application to [email protected].