The Event Coordinator is responsible for the operation and administration of events, facility hire, functions and conferences and to provide support to the Events Team, to ensure event operations are planned, managed, coordinated and delivered in a timely, efficient and commercial manner and to the satisfaction of the hirer and patrons who attend.

Key Tasks

Coordinate all aspects of function and event bookings and facility hire, supervising staff and contractors as required to ensure hirer’s requirements are met and positive working relationships with hirers, key stakeholders, suppliers and tenants at the venue are maintained.

Coordinate and manage all aspects of event day delivery, including management of staff, contractors, stakeholders and venue control room, ensuring smooth delivery and troubleshooting is handled professionally and appropriately to venue standards.

Prepare all contractual documentation pre-event, including hire agreements and quotes, and finalising post event settlement and invoicing documentation, supporting outstanding debtor follow up.

Supervise staff, including casual event day staff, and contractors for events, functions and facility bookings, ensuring that they have been adequately trained, rostered, briefed and de-briefed to deliver outstanding venue events that meet or exceed patron and stakeholder expectations.

Undertake pre and post event checks of the Venue and ensure that any items of exception relating to risk, incident reporting, maintenance and /or safety are reported, recorded and actioned.

Operate and maintain the event booking management system for all venue bookings efficiently and effectively, providing appropriate booking related documentation to all stakeholders and producing booking related reports as required.

Provide quality and timely administrative and operational support to the Snr Event Coordinator and Events Manager along with other team members, in the delivery of Major Events and other nominated events, as required.

Monitor the venue’s event operations and liaise with other venue staff of SQ to ensure consistency and quality and overall business approach, and that patrons and hirers have a quality experience.

Understand and apply current legislation and governance arrangements pertaining to the operations and administration of a multi-purpose venue.

Ensure all work is undertaken in accordance with SQ’s policies and procedures, particularly in the areas of workplace health and safety, security management, equal employment opportunity, workplace harassment, bullying and discrimination.

About You

Tertiary qualification in a relevant discipline, or equivalent relevant industry experience.

Minimum 2 years’ experience in a booking and event coordination role.

If this position or working at SQ has intrigued you and you're driven to join us on our journey, apply now via the Stadiums Queensland Careers page

At SQ, we strongly encourage applicants from all backgrounds and life experience to apply. We promote a safe, inclusive and respectful workplace, enabling all staff to feel valued and thrive in a rewarding team and culture. So you can shine through this recruitment process, please let us know if you required any additional support or adjustments, such as interpreting services, physical requirements, or assistive technologies.

Applications Close Sunday, 27 April 2025

About the venue

The SSC is a centre of excellence for high performance training and competition sporting programs,

including the development of future elite athletes. Located at Chandler in Brisbane, the venue is a training base for Australia’s high-performance athletes for swimming, diving, and aerial and mogul skiers, as well as Queensland’s elite and development athletes in sports including swimming, diving, gymnastics, BMX, track cycling, water polo, artistic swimming, basketball and weightlifting. SSC hosts international, national and state events and caters for a wide variety of aquatic and fitness activities, learn to swim programs, community sports, recreation and cultural events. The precinct encompasses the Brisbane Aquatic Centre including the Geoff Henke Winter Olympic Training Centre and Diving Australia’s High Performance dry dive centre, Anna Meares Velodrome, Brisbane SX International BMX Centre, Chandler Arena, Chandler Theatre, Queensland State Gymnastics Training Centre and Chandler Lodge and Cabins which provide short-stay accommodation facilities.

Top five reasons for wanting to join the SQ Team…

Innovative & Fun – with a calendar of world-class events and sporting fixtures, why wouldn’t you want to be a part of something big, and also provide local communities with an awesome customer-centric experience.

Achievement & Challenge – if you thrive on challenge and recognition, SQ may be perfect for you. This is an organisation where employees contribute to make a difference and receive recognition for their professionalism and results.

Learning and Development – SQ wants to develop future leaders and specialists in their fields. SQ offers exciting career opportunities at some of the best facilities in the world.

Teamwork – we are supportive, enthusiastic, and passionate – One team, One dream, One SQ enabling us to deliver world-class experiences and celebrate the successes

World Class Venues – If you have ever attended one of our venues, you’ll already know, our venues are both historic and iconic, and create a stage for memorable sporting and entertainment events delivered with the highest level of environmental sustainability and social governance.

With some of the most entertaining products and services on offer, it is no wonder people want to join the Stadiums Queensland team!