What’s on Offer

Not all Executive Assistant roles were created equal. This EA role will see you support and work side by side with a crucial Senior Executive in FRV’s Strategy Directorate. Reporting to, you will provide high level Executive Assistant support to the Deputy Commissioner Community Safety.

During this 12-month fixed term appointment you will enjoy a role where no two days are alike, you will work on multiple tasks and key stakeholder management as your primary responsibilities.

We strive to create a high-quality working life for our community of valued employees.

Working with us provides:

Access to a Rostered Day Off

Enterprise Agreement salary increases

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Support for education, career and professional development

An unrivalled suite of physical and mental health and wellbeing support services

Discounted health insurance

Free gym facilities

About the Role

As an experienced EA you are confident to use your judgement and professionalism to make decisions, provide information, and deal independently with all stakeholders. This includes senior management in government departments and various agencies, so you will employ a high degree of communication expertise.

In your day to day you are organised, adaptable and a resourceful asset who works well with in a high performing team serving the community.

Functional Accountabilities:

Including but is not limited to diary and travel management, correspondence, document development, information management, research and consider requirements, and high-level liaison with internal and external stakeholders.

Attending to a high volume of urgent matters submitted for the Deputy Commissioner for consideration or approval.

Coordinating requests for information from internal and external stakeholders.

Providing professional first point of contact for all enquiries to the Strategy Directorate.

Attending to any actions arising from Executive Leadership Team meetings that involve Policies, Procedures or correspondence.

Displaying a high degree of discretion, confidentiality, initiative and adaptability in your daily performance.

Delivery of holistic, client-centred, evidence-based care in pursuit of and with accountability for achievement of performance targets relating to sustainable return to work and injury prevention.

What you will need to Succeed:​

As a results driven professional, you are highly organised and your experience should include;

Minimum Year 12 certificate or equivalent

Demonstrated extensive experience as an Executive Assistant and/or Personal Assistant

Established intermediate to high level of competence in the use of computers, software packages and the internet

Previous experience using SAP is desirable, although not essential

Well-practised user of Microsoft Office applications including Outlook, Word, Excel and PowerPoint

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV).

We are looking for candidates who are committed to upholding our organisational values and behaviours as they guide our work and shape our culture.

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria’s major regional centres.

The Strategy Directorate is responsible for FRV technical and specialist capability including aviation coordination, research and development, operational communications and IT services and doctrine, along with equipment resource management.

Strategy is also responsible for interoperability, ensuring that these high quality FRV capabilities are delivered in collaboration with other emergency management partner agencies to reduce the impact and consequences of fire and other emergencies on Victorian communities. Strategy is the advocate for operations in the area of property and fleet.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality.

How to Apply

Please apply via Seek by submitting both a tailored cover letter and resume addressing the qualifications and work experience criteria listed.

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time. You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Veronika Klaic, Recruitment Business Partner at [email protected]

Important Information

FRV’s standard practice is to appoint at the advertised salary level.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa to apply for this position.

FRV is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with its obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all FRV employees be fully vaccinated (boosted) against COVID-19 in order to work for FRV outside of their place of residence.

Prior to commencement of employment with FRV you will need to provide evidence that you are fully vaccinated (boosted) against COVID-19 or unable to be vaccinated against COVID-19 and upload this evidence to the FRV Vaccination Hub.

Acceptable evidence includes:

COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account).

Your immunisation history statement (available via your myGov account).

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccination doses.