Our Organisation

The Sydney Harbour Federation Trust is responsible for the management of Sydney Harbour sites including Cockatoo Island in Sydney Harbour, Woolwich Dock and Parklands in Woolwich, Sub Base Platypus in North Sydney, Georges Heights, Middle Head and Chowder Bay in Mosman, North Head Sanctuary in Manly, Marine Biological Station in Watsons Bay and Macquarie Lightstation in Vaucluse.

Our mission is to “bring to life our natural and cultural heritage and provide a lasting legacy for all Australians through conservation, remediation and the adaptive reuse of places in our care”.

Sites that were for many years hidden away from public view are now open for all, containing an extraordinary mix of historic buildings, magnificent harbour views, pristine natural landscapes and defence heritage. These public spaces and parklands now offer major events, exhibitions, venue hire, accommodation, tours and business tenancy.

Role Overview

The Administrative Officer provides administration support to the Property and Leasing Management Team. The role will be responsible for supporting the day-to-day administrative functions for the team including, but not limited to, answering phone and email enquiries, establishing and maintaining a pipe line database, maintaining electronic and paper filing systems and some limited leasing functions.

Role Accountabilities

Provide administration support to the Property and Leasing Team, including but not limited to mail, email, phones, record keeping both manually and electronically.

Work under limited direction and guidance to set priorities and monitor workflow for administrative tasks for the Property and Leasing Team to ensure all activities, projects and tasks are completed in accordance with their identified urgency and priority.

Assist with the preparation of lease documents, including renewals options and rent reviews.

Prospecting for new tenants through cold calling, email, delivery of advertising materials and other advertising methods as deemed required.

Reviewing tenancy applications for adequacy, and provide advice to the Leasing Team.

Assemble tenant information packs and ensure property is prepared for occupation.

Assist with arrears management and collection and issuing of invoice for various costs as instructed.

Act as a tenant liaison and provide tenant communications as required by the Manager Property and Leasing.

Support the Property Management and Leasing Management Teams as required.

Salary and Benefits

$71,804 to $79,078 per annum, plus superannuation.

Healthy lifestyle cash benefit.

Access to: EAP, flu vaccination, volunteer leave, study leave, learning and development opportunities.

Essential Selection Criteria (Qualifications, attributes, skills and knowledge)

High level of accuracy and attention to detail.

Strong interpersonal and communication skills with a positive “can do” attitude.

Strong organisational skills.

Demonstrated ability to maintain a high level of confidentiality, self-motivation and professionalism.

Proven ability to multi-task in a fast paced team environment.

High level skills in Microsoft office – Word, Excel, Outlook, PowerPoint, Teams and willing to learn CRM.

Demonstrated ability to prioritise work, time manage and manage workload with competing priorities and demands.

Proven ability to meet deadlines.

Proven ability to work in a team environment and to build and maintain good working relationships.

Willing to undertake a Police Check.

Australian citizenship or ability to work in Australia.

Does this role sound like you? We want to hear from you!

How to apply?

Please visit https://www.harbourtrust.gov.au/careers/ for a full position description. To apply for the role, simply submit your application via the 'Quick apply' button and attach the following two documents:

Cover letter, outlining why you want the role, and how you address selection criteria (max 2 page)

CV/Resume, outlining your work experience, qualifications and education.

Applications close 5pm, 27 April 2025.

Only shortlisted candidates will be contacted.

The Sydney Harbour Federation Trust is an equal opportunities employer and we encourage applications from indigenous Australians, people from non-English speaking backgrounds and people with disabilities. Information about the Harbour Trust can be found at www.harbourtrust.gov.au