The successful candidate will be responsible for:

General Accounting

General Ledger Maintenance: Maintain and reconcile the school’s general ledger, ensuring that all financial transactions, including tuition fees, grants, payroll, and operating expenses, are accurately recorded in compliance with accounting standards.

Accounts Payable and Receivable: Manage the full cycle of accounts payable and receivable, ensuring timely payment to suppliers (e.g. facility vendors, teaching contractors) and accurate invoicing and collection of tuition and other student-related fees.

Payroll Management: Oversee the school’s payroll process, ensuring teaching and administrative staff are paid accurately and on time. Ensure compliance with ATO requirements including Single Touch Payroll (STP) reporting.

Education Program / Project Support

Budget Allocation & Cost Tracking: Monitor and track budgets for educational programs, extracurricular activities, school events, or capital improvement projects.

Grant and Funding Oversight: Assist in managing government or private grants, tracking fund utilisation and preparing reports for compliance and transparency.

Invoicing & Fee Statements: Prepare and issue fee statements for student tuition, enrolment deposits, and activity fees; handle adjustments and reconciliations as needed.

Financial Analysis & Reporting

Budget vs Actual Analysis: Perform monthly variance analysis between actual expenditures and approved school budgets; report discrepancies and suggest cost control measures.

School Profitability and Cost Centre Analysis: Analyse performance of different school departments or cost centres (e.g. High education sector and Vocational sector).

Management Reporting: Provide financial insights and recommendations to school management to support operational and strategic planning.

Compliance and Statutory Reporting

Drafting Reports: Assist in the preparation of draft Business Activity Statements (BAS), Single Touch Payroll (STP) summaries, end-of-year Financial Reports and internal audit reports.

External Accountant Liaison: Communicate with external tax accountants or auditors by providing required documents and clarification to support statutory lodgements and annual audits.

Communication and Collaboration

Stakeholder Communication: Prepare and present financial summaries to school executives, the principal, board members, and department heads as needed.

Cross-Team Coordination: Work closely with academic and administrative departments to ensure financial accuracy of program budgets, events, and purchases.

Basic Requirements:

• At least bachelor’s degree or above in Accounting or Finance

• Can speak Mandarin

• At least two years’ experience as a company accountant

• Industry experience preferred (Accounting experience in education industry)

Techinical Skills:

• Accounting Software: Maintain accurate records in school-specific accounting platforms (i.e. Xero).

• Student Management System Integration: Ensure alignment between the accounting system and the student information system (for tuition, fees, and financial aid records).

• Data Integrity: Ensure proper data entry, accuracy, and accessibility of all financial records in compliance with audit and regulatory standards.