Are you an excellent Administrator with a positive ‘can do’ attitude and looking to assist in growing and developing a successful trades business?

Do you want to be a key member of a team that prides itself on quality and customer service?

To be successful in the role, you will be able to demonstrate your ability in the following key criteria:

Bright and friendly personality with good people skills.

A strong organiser who has drive and is consistently reliable

Able to work individually demonstrating initiative, but also willing and capable to work as part of a team

Confident communicator and ability to effectively liaise with team members and clients

Excellent problem-solving skills with a common-sense approach

Our ideal candidate 2-3 years Experience as admin for electrical company or similar trade business

Proven experience and tendency to want to create and improve systems and processes

Excellent skills and experienced in using Microsoft software such as Word and Excel, Gsuite, Dropbox, Adobe and other

Experience in using a cloud-based Job Management System - Simpro Experience preferred

This position will report to the Director and is required to undertake the general administration of the business to ensure the operational, management and other key functions can operate effectively and efficiently and will be directly responsible for:

Be the ‘face of the business’ as the first point of contact: answering telephone calls, emails and other correspondence.

Entering, maintaining and managing tasks and schedules in Simpro our job management system from start to finish

Maintaining the workflow to the highest of standards.

Raising Purchase Orders for Materials. Following up orders placed

Have knowledge of Accounts Payable/Receivable processing, entering and generating invoices

Chasing overdue invoices and debtor management

Delivering exceptional customer service to our clients

Be experienced using XERO (ideally or another similar accounting package)

Collating timesheets ready for payroll

General HR, employee contracts and onboarding

Estimation and tender preparation for project works

Managing and administering general administration functions for the business and Director

Being a key member in the growth and development of a growing player in the industry

Pivotal Power has been trading since 2015, specializing in high end residential new builds and renovations, home automation and light commercial works.

We have a hardworking team and pride ourselves on quality workmanship and customer relationships. We are experiencing significant growth and have a full pipeline of some amazing projects. We are committed to delivering high standards at every level of the business, this includes all points of contact from the team onsite, over the phone, via email or in person to deliver consistency across the board.

We are looking for a superstar admin to help us navigate this busy period, assist with customer relationships new and existing and build on the solid foundations already in place to help us grow to our potential.

We are determined to find the right person and hence are open to discussion regarding flexible working hours to cater for existing commitments with the right candidate.

If this opportunity is for you and you would like to work as part of a friendly team, please send your resume to [email protected] with a covering letter outlining clearly why you feel you are the most suitable candidate for this role, by specifically addressing the key criteria above.

Only successful candidates will be contacted