Job Summary:
We are seeking a detail-oriented and proactive Accounts and Administration Officer to join our team. The successful candidate will be responsible for managing a wide range of administrative and financial tasks, ensuring smooth day-to-day operations. This role requires strong organizational skills, the ability to multitask, and a keen eye for accuracy in financial transactions.

Key Responsibilities:

Accounting and Finance:

· Manage accounts payable across all companies.

· Handle accounts receivable for FATRA, including:

o Chasing customers for outstanding payments.

o Ensuring accounts are placed on or off hold as necessary.

o Sending receipts to customers daily.

o Processing credit card payments when required.

· Perform bookkeeping for FATRA (all accounts) and SWI (savings account).

· Oversee and verify card transactions, ensuring accuracy and completeness.

· Allocate and send credit notes as required.

· Process payroll on a weekly and monthly basis, including bonuses, in compliance with ATO regulations.

· Lodge superannuation contributions through Xero.

· Check freight costs against all sales and purchases and allocate accordingly.

· Manage BAS and end-of-year accounting submissions.

Administrative Duties:

· Organize catering for training sessions and events.

· Change website sales to the correct sales representative daily.

· Approve FATRA access customers daily in coordination with other team members.

· Book travel and accommodation arrangements as needed.

· Renew contractor licenses and handle vehicle registration and insurance renewals.

· Ensure overseas shipping documentation is correctly filed in Cin7 and Google Drive.

· Verify all sales transactions, ensuring invoices are sent, items are printed, and images are uploaded.

· Confirm purchase deliveries by checking received dockets in Cin7.

· Set up new systems as required to improve efficiency.

· Process leave approvals and entries as necessary.

· Set up new employees with necessary accounts and documentation.

· File all relevant documents accurately and in a timely manner.

General Office Management:

· Answer phone calls and assist with inquiries.

· Open, sort, and action incoming mail.

· Deposit cheques at the bank when necessary.

· Manage office supplies and procurement as required.

Skills and Qualifications:

· Proven experience in accounts and administrative roles.

· Proficiency in accounting software (e.g., Xero, Cin7) and Microsoft Office Suite.

· Strong attention to detail and ability to maintain accuracy in financial transactions.

· Excellent communication and interpersonal skills.

· Ability to work independently and as part of a team.

· Strong problem-solving skills and ability to prioritize tasks effectively.

If you are a motivated and detail-oriented professional looking for a dynamic role, we encourage you to apply!