We are seeking a highly organised Executive Support Officer to provide confidential administrative support in a fast-paced environment. This role requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Government Experience Essential

Key Responsibilities:

Provide high-level administrative, HR, and financial support to the Executive Director and staff.

Organise and manage appointments, meetings, conferences, and catering, including secretariat support.

Oversee office accommodation, equipment, telecommunications, and asset management.

Implement and maintain departmental information systems, including those for staffing, finance, and administrative policies.

Manage records and information systems, ensuring accurate electronic and physical filing.

Offer expert advice on office services and procedures to internal and external clients.

Support HR functions, including maintaining documentation and applying legislation.

Coordinate meetings, seminars, and travel arrangements while juggling multiple priorities.

Develop and maintain a Desk Top Manual to ensure seamless operations and efficient workflows.

Assist in the coordination and delivery of key business management functions and projects.

Maintain cultural capability and contribute to an inclusive workplace.

Skills & Experience Required:

Exceptional organisational skills with the ability to prioritise multiple tasks efficiently.

Strong experience in administrative support, HR, and records management.

Excellent communication, problem-solving, and customer service skills.

Ability to work independently and collaboratively in a dynamic environment.

Proven capability to create and maintain structured workflow documentation, such as a Desk Top Manual.

Commitment to cultural capability and inclusivity.

If you are highly organised, proactive, and thrive in a fast-paced setting, we encourage you to apply!

For more information please reach out to Pauline at [email protected] or call me on 0434 249 988