We only interview the best candidates and if you are successful, you will enjoy the following benefits:

1. Continual professional and personal growth as you learn more about our exciting business

2. A paid day off on your birthday!

3. A supportive working environment where we value the contribution of our people and are committed to seeing you develop to your full potential.

4. A fun working environment where laughter is compulsory and long faces are banned.

Rapid Passive Fire is a leading construction company in the Melbourne’s ever-growing western metropolitan area. Our work ranges in commercial projects including refurbishments and new builds. We are known for our excellent levels of customer service and ability to deliver quality compliant fire protection systems that other companies can’t or won’t. As a result the business has grown and we have decided that it is time to get some help – but we only want the best help! Are you good enough?

We are recruiting for an Office Administrator for a full-time 40 hours per week (times to be negotiated between the successful applicant and Director) who will be responsible for assisting the Director in ensuring all office activities are completed in a timely, accurate and professional manner. You may currently be working for another Passive Fire business or similar Trade Business and be looking for a new challenge.

Wherever you currently are, this is what you must be able to do to qualify to work at Rapid Passive Fire:

1. Be responsible for Scheduling jobs for the Director and other site technicians.

2. Have knowledge of Accounts Payable and Receivable processing and entering and generating invoices.

3. Have excellent customer service skills and phone manner and communicate effectively with clients.

4. Communicate effectively with the Director regarding ordering and job progress.

5. Ensure all tax obligations are met (GST/PAYE) and pay wages and manage holiday pay.

6. Assist with marketing activities (e.g. mailing letters, customer database, social media etc.)

7. Strive towards producing high quality work in appropriate time frame at all times.

8. Have fun enjoy and be proud of what you achieve in your working day.

9. Be motivated and help your team to meet timelines and uphold the Rapid Passive fire professional image.

10. Have a minimum 2 to 3 years’ experience in the office administration role (for a commercial related Trade Business will be an advantage.)

11. Be experienced using XERO (ideally or another accounting package such as MYOB.)

If you DIDN’T ANSWER YES to ALL of the skills above then please don’t apply for this job…

If you think you have what it takes to join the Rapid Passive Fire team check us out at www.rapidpassivefire.au, then apply via email with a copy of your CV and a brief covering letter (with a photo) telling us why you are the person for the job.

Applications close on 17/04/2025