This a rare and exciting opportunity for someone with the right disposition and skill set to join Fremantle Clinical Psychology and Counselling, the leading provider of psychological services in Fremantle.

We are seeking an experienced and dynamic administrator to support our large, friendly team of allied health professionals and our wonderful community of clients.

This position will only suit someone looking to continue their career in administration with the opportunity for the right candidate to progress into the role of office manager in the future. Therefore, this position will not suit someone studying or otherwise working towards a career in another industry.

The role will suit a sufficiently mature, well-presented individual with exceptional client-centred communication skills, outstanding organisational skills, and a commitment to excellence in customer care who will be able to learn and adapt to our processes but also thrives and enjoys working independently and autonomously in a calm and quiet environment.

This role will be suited to someone looking for the security of a 0.8 minimum to full-time permanent position working between Monday to Friday during school/ business hours. We do usually require an early start (8am/8:30am) but work/ life balance is a central value at our practice and so we can sometimes be flexible with start times and can more readily accommodate flexible finish times for personal appointments or carer/ parenting commitments.

This really is a fantastic role in a calm and wonderfully supportive workplace with the opportunity for career progression, so if you are sufficiently qualified and feel you might be the right fit for our practice we encourage you to apply!

Essential Criteria

PLEASE NOTE: We are looking for someone to join our team who is keen to settle into a permanent, long-term role with us. Therefore, this role will not suit someone studying for a different career or temporarily living in WA.

Minimum 12-24 months experience working in a reception role, ideally in an allied health or medical centre setting.

Two exceptional professional references (upon request)

Highly desired experience:

Experience with Practice Management Software (eg. Best Practice or Halaxy etc)

Experience with Medicare billing and claiming

Duties include (but are not limited to):

Managing enquiries, arranging appointments and greeting clients

Assisting with invoicing, billing and processing payments

Supporting our team of psychologists and counsellors

Liaising between clients, psychologists and GP practices

Managing confidential information securely

Completing other general administrative duties as required

Tidying and light cleaning duties

Required skill set:

Calm, compassionate and client-centred approach to customer care

Excellent ability to and enjoyment of working autonomously

Excellent oral and written communication skills

Excellent organisational skills and attention to detail

Excellent capacity to support a large team

Ability to problem-solve independently and respond to challenges.

Strong computer / IT skills

Sound knowledge of client confidentiality and data security

Professional presentation

Friendly and flexible

Just like Fremantle, our practice really is one of a kind and we encourage you not to miss this opportunity to join us! Enjoy meaningful work in a fantastic field, in a wonderful team, serving incredible clients in a beautiful peaceful environment.

Visit our website to find out more about us and what we do: www.fremantleclinicalpsychology.com.au

TO APPLY

PLEASE NOTE: Applications emailed to us with not be accepted so please apply now by submitting your application online via seek.

To be considered for this position applications must include:

Cover letter

CV

2 Professional References (upon later request)

We look forward to hearing from you!

Rachael O’Byrne
(Principal & Clinical Psychologist)