The Opportunity

The Inklings team at the Kids Research Institute Australia plays a vital role in supporting our vision of happy, healthy kids through collaboration, innovation, and efficient program administration. Working closely with partners and stakeholders, the team delivers an innovative program for babies aged 6-18 months to support social and communication development that improve outcomes for children and families.

We are seeking a proactive and highly organised Administration Officer to join the Inklings team at the Kids Research Institute Australia. This role provides high-level administrative support to the General Manager and Senior Manager, ensuring the smooth operation of key administrative functions.

As the Administration Officer, some of your key responsibilities will include:

Providing administrative support to the General Manager and Senior Manager.

Coordinating onboarding and offboarding processes for new employees.

Managing purchasing, invoicing, and credit card administration.

Organising travel bookings, meeting schedules, and event logistics.

Maintaining accurate databases, records, and stakeholder documentation.

Assisting with stakeholder reporting, internal communications, and ad-hoc project support.

Acting as a point of contact for employees and visitors, ensuring a positive and professional experience.

This is a Part-time 0.6 FTE role, (but would consider 0.8 – 1 FTE for the right candidate), on a 1-year fixed-term contract with the possibility of extension.

About You

If you are a motivated and detail-oriented professional looking for an opportunity to contribute to a meaningful organisation, we encourage you to apply.

To be successful in this role, you should have:

Experience in administration, ideally within a research, university, or not-for-profit organisation.

Strong organisational and administrative skills with high attention to detail.

Excellent verbal and written communication skills, with the ability to engage professionally with stakeholders.

A customer-focused approach, with the ability to multitask and meet deadlines.

Proficiency in Microsoft Office applications and electronic database management.

The ability to work effectively as part of a multidisciplinary team.

A high level of confidentiality, discretion, and professionalism.

We are driving inclusion and diversity as part of the way we work and embrace the diverse career and life experiences of our staff. If you meet a number of the requirements (and not all), we encourage you to submit your application. We also encourage you to address any career disruptions (if applicable) you may have had in your cover letter.

About Us

Our aim is to create a workplace where people are respected and encouraged to fulfil their potential. We encourage a workforce that is innovative, eager to acquire knowledge and enhance skills; we embrace all employee differences, foster a culture that supports diversity and inclusion, and are committed to providing reasonable accommodations where required.

Some of our staff benefits include:

Save on tax and increase your take home pay by salary packaging up to $15,899 of Living Expenses and up to $2,650 on Entertainment Benefits each FBT year.

Additional annual leave over Christmas and Easter.

Paid Parental Leave

Early and Mid-Career Researcher Mentoring Program.

Various initiatives providing strategic support to researchers, including funding support.

Extensive health and wellbeing program with weekly events.

Flexible work options and hybrid working.

Modern offices and end of trip facilities, including sit to stand desks.

Access to Corporate Health Insurance.

Staff purchasing discounts including travel, IT Hardware and stationery.

How to apply

If you think that this is the right role and an exciting new challenge for you, please click on 'Apply Now' to navigate to our Career Site to view the Job Description and submit your application.

Your cover letter (no more than 2 pages) should specifically address your skills and experience outlined in the “About You” section above.

Applications will only be accepted through our career portal. If you are experiencing technical difficulties with our online portal, please direct your query to [email protected]
If you require reasonable accommodation in completing this application, please direct your inquiries to [email protected].

For more information about the role please contact: Rebecca Langford, Senior Manager, Inklings.

Contact Email: [email protected]

Closing Date: 16.04.25 - We reserve the right to hire prior to the closing date.